6.6.2 Managing Subject Information

In the Subject Information section, you can add a new subject and modify or remove existing Subject Information.

Note:

A maximum of 999 records can be added to one report or suspicious activity

To add a new Subject Information, and modify or remove an existing Subject Information, follow these steps:

1. Click the Subject Information tab. The Subject Information page is displayed.
2. Click Add. The Subject Details window expands below the section. where you can enter the required subject information.

   Figure 6-5 Subject Information

   
   

   
   Description of "Figure 6-5 Subject Information"

   
   
3. Enter the required information in the fields.

   Table 6-11 Subject Information

   Fields	Description
   Is critical information unknown?	Select this check box if all critical information about the subject is unavailable. Critical information is considered to be: Last Name/Entity Name First Name TIN DOB Address Identification
   Is subject an Entity	Select this check box if the subject is an entity. Some of the fields, such as first name, middle name, suffix, gender, date of birth, and so on, are disabled on the selection of this check box.
   Last Name/Entity Name	Select the check box if the Last Name/Entity Name is unknown. Enter the last name of the entity or subject.
   Middle Name	Enter the subject’s middle name.
   First Name	Select the check box if the first name is unknown. Enter the subject’s first name if you know.
   Suffix	Enter the subject suffix.
   DOB	Select the check box if the date of birth is unknown. Select the subject’s date of birth from the drop-down list if you know. Note: It is mandatory to select the year of birth.
   Gender	Select the subject’s gender from the drop-down list.
   TIN	Select the check box if the TIN is unknown. Enter the subject TIN number.
   TIN Type	Select the subject TIN type from the drop-down list.
   NAICS Code	Select the NAICS code. NAICS stands for the North American Industry Classification System. It is used by business and government to classify and measure economic activity in Canada, Mexico, and the United States. The NAICS numbering system is a six-digit code. The first five digits are generally the same in all three countries. The last digit designates national industries. The first two digits designate the largest business sector, the third digit designates the sub-sector, the fourth digit designates the industry group, and the fifth digit designates particular industries.
   Occupation/Type of Business	Enter the occupation or type of business of the subject.
   Corroborative Statement Received?	Select whether the corroborative statement is received. As per FinCEN, a corroborative statement is considered to be where the subject has made a statement to the filing institution admitting to the involvement or otherwise substantiating the suspicious activity. If such a statement was made, you must select Yes. If not, select No. If you select Yes, then the nature of that statement should be captured in the report Narrative. If you click Save without selecting any value in this field, then the application displays the following message: You have not selected any value for Corroborative Statement Received for Suspect ID- <Suspect ID>.
   Subject role	Select the role of the subject in the suspicious activity.

   NOTE

   For some fields where information may not be known there is an option to select the Unknown check box. A value must be provided for those fields where the unknown check box is not selected unless the Is All Critical Information check box is selected, in which case these fields will be considered unknown.

4. Click Save. The following message displays: Update Operation Successful.
5. Click OK. The subject information is saved.

   You can now view sections such as Address, Phone, Form of Identification, Alternate Name, Email address, Website (URL), Account Information, and Relationship With Financial Institution, where you can enter the required subject details.

6. Click the Validate button in the Subject Information section to validate the information present in the Subject Information section and check for any missing mandatory information.

To edit the subject information, follow these steps:

1. Select the record you want to edit in the Subject Information section. The page expands below the section displaying all Subject Information.
2. Modify the necessary information.
3. Click Save. The following message displays: Update Operation Successful.
4. Click OK. The subject information is saved.

To delete the subject information, follow these steps:

1. Select the record you want to delete in the Subject Information section.
2. Click Delete. The following message displays: Are you sure you want to delete this record?
3. Click OK. The following message displays: Delete Operation Successful.
4. Click OK. The Subject information is deleted.

Validations:

• If Is critical information unknown? is unchecked and you have not entered information for at least one critical field or have not checked all of the subject info associated with Unknown check boxes, the following message displays: Sub# Subject Record- “Is critical information unknown” is not checked and some mandatory fields are missing. Please make sure you enter values for mandatory Subject details, i.e., (Last Name/ Entity Name, First Name, TIN, DOB, address, and Identification Information or mark fields as Unknown.
• If you are adding or editing the subject details and select the Is critical information unknown? check box after entering information in one or more critical fields, the following message displays: All critical information of the subject, i.e., Last Name/ Entity Name, First Name, TIN, DOB, Address details and Identification Information will be cleared if the critical information unknown field is checked. Click OK to continue and clear values from the mandatory fields or Cancel to modify your selection.
• If you select the Critical Information Unknown check box, you will not be able to add subject address and identification details, and the following message displays: You are not allowed to add address and identification info when 'Is critical information unknown?' field is true.
• In the Subject Information tab, if you click on the Validate button and if there are no records present in the Address, Alternate Name, Phone, Email, Website, and Accounts grid, then the application displays the following message: There is no Record present to validate the information.
• In the Subject Information tab, if you click on the Validate button and if there is a blank record present in the Address, Alternate Name, Phone, Email, Website, and Accounts grid, then the application displays the following message: There is Blank Record present to Validate the information. Please enter the information in the record and then Validate.