8.3.5 Rejecting Reports from an E-File

You can reject reports from an E-File at any point in time before completing the SAR process. After a SAR report is rejected from an E-File, it is removed from the reports list, and the status of the rejected report changes to Rejected from E-File.

For reports that are not rejected, a new E-File is regenerated. If the acknowledgment file is already uploaded, you can complete the SAR process of the regenerated E-File by clicking Complete SAR Process.

You can correct/amend a rejected report and submit it for the Super User's approval. After the corrected report is approved, you can follow the workflow of filing a regulatory report all over again. Subsequently, while uploading the acknowledgment (XML) file received from FinCEN into the OFS CRR application, a new BSA Identifier overwrites the previously associated BSA Identifier of the rejected reports.

In the SDTM mode, when a rejected Message XML is uploaded via batch while parsing the Message.xml, if the value for the attribute "Level" is FATAL or WARN, the associated reports in the corresponding E-File will be automatically rejected. This will be captured in the Audit history for each report being rejected. It will also have associated rejected Message XML, which can be downloaded from the Attachment column in the Audit tab. With the reports left after the automatic rejection of reports, a new E-File will be regenerated and will be transferred to the configured location as per the transfer settings done for SDTM mode. With the reports left after the automatic rejection of reports, a new E-File will be regenerated and will be transferred to the configured location as per the transfer settings done for SDTM mode.

After an E-File is uploaded and accepted by FinCEN, you cannot reject SARs from the E-File until the acknowledgment file is uploaded and parsed. If you reject a report after submission but before processing the acknowledgment files, there will be a mismatch in the files referenced in the acknowledgment file and the current E-File. If a report is rejected prior to uploading the acknowledgment into the application, then you have to resubmit the E-File at FinCEN’s BSA E-Filing System to get the latest acknowledgment file.

To reject the reports from an E-File, follow these steps:

1. Go to the E-Filed Status tab.
2. From the E-File List results, select an E-File record that you want to reject.
3. Click Search Icon to view the E-File details.
4. From the Report list page, select the required reports and click Reject. An E-File Rejected window displays.
5. Enter comments in the comments field and click Save. The following message displays: Reports Successfully removed from E-File.

   Note:

   The comments box in the E-File rejected window allows entering a maximum of 120 characters. As you begin entering the comments, the word count displayed below the comments box keeps decreasing. If you try to enter more than 120 characters in the Comments box, the following message displays: Number of characters exceeded.
6. Click OK. The rejected E-File is removed from the E-File List results.