Adding a Debit Bill to the Write Off Request

Prerequisites

To add a debit bill to the write off request, you should have:

  • Bills that are in the Complete status for an account with one or more debit line items.

Procedure

To add a debit bill to the write off request:

  1. Search for the write off request in the Refund/Write Off Request screen.
    Note: The write off request must be in the Draft status.
  2. In the Search Results section, click the link in the Refund/Write Off Request column corresponding to the write off request whose details you want to edit.
    The Write off Request screen appears.
  3. Ensure that the Bills tab is selected.
    Note: If the bills are already listed in the Search Results section, you can directly begin from step 6, else resume from step 4.
  4. Click the Expand Filter button and enter the search criteria in the Search Bills zone.
    Note: ORMB search engine supports wildcard search, where you can substitute the percentage (%) symbol as a stand in for any word or letter in a search criteria. You can use the '%' wildcard character in all input fields except the date and ID fields. The '%' wildcard character is suffixed automatically at the end of the partial search criteria. Therefore, you may or may not specify the wildcard character at the end of the partial search criteria. However, you have to prefix the wildcard character manually wherever required.
  5. Click Search.
    A list of bills that meet the search criteria appears in the Search Results section.
  6. Do either of the following:
    If...Then...
    A bill has all debit line items and you want to add the debit bill to the write off request

    1. In the Search Bills zone, select the check box corresponding to the bill that you want to add in the write off request.

      Note: You can also select multiple bills at the same time. In addition, you can select the check box corresponding to the column header. This allows you to add all the bills listed in the Search Results section.

    2. Click the Add button in the Search Bills zone.

    Note: The default adjustment type selected in the write off request type should be an adjustment type where the A/P request type code is not defined.
    A bill has debit balance and one or more credit line items, and you want to add the debit bill to the write off request

    1. In the Search Bills zone, select the bills that you want to write off.

      Note: You can also select multiple bills at the same time. In addition, you can select the check box corresponding to the column header. This allows you to add all the bills listed in the Search Results section.

    2. Click the Add button in the Search Bills zone.

    Note: The default adjustment type selected in the write off request type should be an adjustment type where the A/P request type code is not defined.
    The Confirm Adjustment Type window appears. It contains the following fields:
    Field Name Field Description Mandatory (Yes or No)
    Request Information Displays information about the write off request Not applicable
    Adjustment Type Used to indicate the adjustment type using which the write off adjustment should be created.
    Note:

    The Search (The Search Icon) icon appears corresponding to this field. On clicking the Search icon the Adjustment Type Search window appears.

    On specifying the adjustment type, the description of the adjustment type appears corresponding to the Adjustment Type Search field.

    		 No
  7. Modify the adjustment type, if required.
  8. Click OK.
    A message appears indicating that the selected bills are added to the write off request.
    Note:

    If you select the bill (with credit balance) which contains one or more debit line items or if you select the bill (with debit balance) which contains one or more credit line items, the system will not allow you to add the debit line items by directly adding the bill. In such case, you need to individually select the debit bill segments and bill adjustments, and then add them to the write off request.

    The system allows you to add the debit bill segments or bill adjustments in the Write Off Details zone, irrespective of whether you select the debit bill, or debit bill segments, or bill adjustments.

    To view the line items of a bill, click the Broadcast (The Broadcast Icon) icon corresponding to the respective bill in the Search Results section.

    The system will not allow you to add the credit line item to the Write Off Details zone.

Related Topics

For more information on... See...
How to create a write off request Creating a Write Off Request