Purchase User/Role Rights

The following table provides an overview of privileges available for the Purchase module group.

Table 26-1 Purchase User/Role Rights

Sub Category	Right	Allows Users to...
Purchase Orders	Purchase Orders	Access the Ordering module.
	Create Order by: Order Cycle	Create orders by selecting predefined order cycles.
	Create Order by: Vendor	Create orders by vendor.
	Create Order by: Order List	Create orders by order list.
	Create Order by: Suggested Order Qty	Create orders based on suggested quantities.
	Create Order by: Blank Order	Create blank orders.
	Make Individual Orders	Create individual purchase orders without using purchasing lists.
	Create/Modify List	Create, modify, and delete order lists. Lists are not filtered by role and are visible to everyone.
	Purchase/Receive all Items	Purchase or receive all items even though no vendor purchase item is available. Users can create vendor purchase items themselves. This user right overrules user right Purchase/Receive Default Vendor Purchase Items Only.
	Purchase/Receive Default Vendor Purchase Items Only	Purchase or receive vendor purchase items set to default/DPQ only. This privilege is overruled by privilege Purchase/Receive all Items.
	Save Order	Create a new order, add freely selected items and items from lists, and save or suspend the order. If not set, users can only create orders from existing lists and cannot save or suspend.
	Change Dynamic Prices in Purchase Orders	Edit Dynamic Prices in Purchase Orders.
	Change Fixed Proposal Prices in Purchase Orders	Edit Fixed Proposal Prices in Purchase Orders.
	Change Cost Center from List in Ordering	Change the cost center when ordering from a list.
	Show SOH and On Order Qty in Ordering	View the item Stock On Hand and On Order Quantity in Ordering.
	Order over Maximum Quantity	Order more than the maximum quantity.
	Delete suspended Orders	Delete suspended orders.
	Delete placed (open) Orders	Delete positions from placed orders.
	Purchase Manager for prepared Orders	Purchase manager for prep orders.
	Order Cycles	View, add, and modify order cycles.
	Emergency Order	Place an order outside of a valid order cycle, if order cycles are used; or if minimum qty/weight/value per order is used, enables placing an order if the minimum qty/weight/ value is not met.
	Order Calculation	View and modify the order calculation methods.
	Order Calculation Lookup	Access the Order Calculation Lookup page. Calculate Average Waste must be enabled.
	Out-of-Stock	Access the item’s out of stock function. Calculate Average Waste must be enabled.
VPI(s)	VPI(s)	Access the Vendor Purchase Items page.
	Add/Modify VPI(s)	Add and modify vendor purchase items.
	Manage Contract in VPI(s)	Access the control flag in Vendor Purchase Items.
	Copy/Compare VPI(s)	Access the Copy/Compare VPI(s) page.
Receiving	Receiving	Access the Receiving page.
	Create Receipt by: Purchase Order	Create a receipt by purchase order.
	Create Receipt by: List	Create a receipt by list.
	Create Receipt by: Vendor	Create a receipt by vendor.
	Create Receipt by: Blank Receipt	Create a blank receipt.
	Create Receipt by: Return to Vendor	Create a Return to Vendor.
	Change Fixed Proposal Prices in Receivings	Change fixed proposal prices in Receiving.
	Create Non-Unique Receipt Numbers	Create non-unique receipt numbers (includes B2B Solutions).
	Change Cost Center from List in Receivings	Change the cost center when receiving using a list.
	Create Receiving Log by: All	Create a Receiving Log for any user. If disabled, the user can only generate a Receiving Log for their own Booked Results.
	Change Dynamic Prices in Receivings	Change prices in Receiving when the price quote is set to Dynamic Price.
	Change Net/Gross Prices in Receiving	Change the net/gross price in Receiving.
	Change Taxes in Receiving	Change the taxes/VAT in Receiving.
	Change Discount in Receivings	Change discounts in Receiving.
	Override Receiving Deviation Settings	Override the Receiving Deviation settings configured in Items.
	Edit Adjustment in Receivings	Edit adjustments in Receiving.
	Book Receipt	Book receipts. If this right is not enabled, users cannot save receipts.
	Delete Suspended Receipts	Delete receipts that have been saved but not booked.
	Change Purchase Order Closing Defaults	Access the Close Purchase Order option in the Receiving booking dialog box.
	Close Order automatically	Access the Close Purchase Order option in the Receiving booking dialog box. This option is enabled by default and can be manually disabled.
	Save Receipt as Invoice	Create an invoice directly when booking a receipt. This right is overruled if the option Receiving as Invoice is enabled in Vendors.
	Edit Invoice Total in Receiving	Modify the invoice total in Receipt as Invoice.
	Delete Booked Receipts	Delete booked receipts. Deleted receipts are shown with a canceled status.
Invoice Control	Invoice Control	Access the Invoice Control page.
	Create non-unique Invoice Numbers	Create non-unique invoice numbers in Invoice at Receiving (including B2B Solutions) and Invoicing.
	Edit Approved Invoices	Edit invoices that have been approved.
Back Office IFC	Back Office IFC	Access the Back Office IFC page.
	Correct Amounts/VAT in B/O IFC	Correct amounts/VAT in the Back Office Interface.
	Close Financial Period	Access the Close Financial Period page.
	Close Financial Period: Open Period	Reopen the last closed period.
	Close Financial Period: Change Period	Shift documents between open periods.