1. Configuration Guide
  2. Auditing
  3. Use Audit Trail

Use Audit Trail

You must have the privilege to access the audit trial at the Enterprise or property level. When an Audit Trail report is taken, the activity is logged to the Audit Trail. All Audit Trail Reports taken are logged as an Enterprise level activity. You can use the Audit Trail two different ways: to view the history of a specific record or to perform a general search throughout the entire system.

  1. Select the Enterprise or property, click Tasks, and then click Audit Trail.
  2. To perform a quick search on the Search tab:
    1. Select the timeframe from the All Changes In drop-down list.
    2. Click the Run Quick Search button.

    When you perform a quick search, the application ignores the values in the standard search fields.

  3. To perform a standard search, enter or select information in the following fields, and then click the Search button.

    Table 20-1 Audit Trail Standard Search Fields

    Field Description

    Application

    Select an application from the drop-down list.

    Depending on your selection, the Module drop-down list is active or dimmed. For example, when you select EMC, the Module drop-down list shows a list of EMC modules.

    Module

    Select a module from the drop-down list. This field is active only when the Application selection allows a choice of modules.

    Depending on your selection, the Object Numbers field is active or dimmed. For example, when you select EMC from the Application drop-down list and Discounts from the Module drop-down list, the Object Numbers field becomes active.

    (Optional) Object Numbers

    Enter an object number or range to retrieve results based on specific records only. Leave this field blank to have the Audit Trail find all object numbers.

    Operation

    Select an operation from the drop-down list.

    This field is active based on a combination of the Application and Module selections.

    Zone/Location

    Select a location.

    When you open the Audit Trail from the Enterprise level, this field allows a selection of any property or revenue centers. When you open the Audit Trail from the property level, this field allows a selection of revenue centers within the property.

    Employee

    Click the Select link, select an employee, and then click OK. When you select a specific employee, only changes made by that employee are included in the results.

    Click the Me link to include only the logged-in employee.

    Date Range

    Select the date range to use to query the Audit Trail.

    Select User-Defined to activate the Start and End fields.

    (Optional) Start and End

    To narrow your query to a specific date or date range, select the start and end dates and times.

    Select All Dates to include all dates in the query.

    (Optional) Old/New Values

    Enter text for use in the query. This can be useful in finding a specific change to a record, such as when a Hamburger item was renamed to Cheeseburger.

    Preserve Previous Results

    Select this option to merge the search results with the previous search results, instead of overwriting them. Deselect this option to see only the results of the most recent search.
  4. If the number of results that will be returned exceeds the pre-set thresholds for Audit Trail results (for example, 10,000 records or more), the application prompts you to confirm the action.
  5. To view the search results for a quick search or a standard search, click the Results tab.
    1. To save the results, click the Save to Disk button, select the directory, and then click the Save button.
    2. To copy the results into another application (such as Notepad or email) without storing the information, click the Formatted Results button, and then click the Copy button.
  6. To manually remove old records from the Audit Trail table in the database, click the Purge tab.

    The Purge tab is visible only at the Enterprise level, and you must have the Purge Audit Trail privilege.

  7. Select the date before which the records will be purged, and then click the Purge button. For example, if you select 9/1/2016, the application deletes all records from September 1, 2016 and earlier.

    Records are deleted based on the UTC date of the Audit Trail record.

    In addition to this manually initiated purge, the Data Transfer Service (DTS) purges Audit Trail records automatically.

Parent topic: Auditing