Configure Barcode Reader

A barcode is an optical machine-readable representation of data. Barcodes are used to quickly order items. Workstation operators scan barcodes using barcode scanners attached to workstations. When a barcode is scanned, the workstation software processes the data and matches it with a menu item configured in the Simphony Essentials database.

1. Select the Enterprise, property, or revenue center click Configuration, and then click Barcodes.
2. Insert a barcode record.
3. In the Barcode column, enter the numeric value that the barcode represents.
4. Click the ellipsis point (...) button in the Master column, select the master menu item record to be ordered when the barcode is entered, and then click OK.
5. In the Definition column, select the Menu Item Definition (belonging to the selected Menu Item Master) to be ordered when the barcode is entered. If you select 0 - All Definitions, the workstation determines which definition to order at the time the barcode is entered, based on active menu levels and other criteria.

   This column is only active when you set the Menu Item Master column to a value other than 0 - None.

6. In the Price # column, select the Menu Item Price (belonging to the selected Menu Item Definition) to be ordered when the barcode is entered. If you select 0 - All Prices, the workstation determines which price to order at the time the barcode is entered, based on active menu levels and other criteria.

   This column is only active when you set the Menu Item Definition column to a value other than 0 - All Definitions.

7. In the Alternate Price column, enter the price to charge for the item when the barcode is entered.

   This value is used only when you set a value greater than 0.00; if the value is 0.00, the price from the Menu Item Price record is used.

8. In the Alternate Prep Cost column, enter the prep cost to use for the item when it is ordered by the barcode.

   This value is used only when you set a value greater than 0.00; if the value is 0.00, the prep cost from the Menu Item Price record is used.

9. Click Save.
10. Select the Enterprise or property, click Setup, and then click Barcode Format Sets.
11. Insert a barcode format set record, and then double-click it.
12. Click Add.
13. In the Input Length field, enter the number of digits in the scanned barcodes.
14. In the Returned Start field, enter the first digit to use in the numeric value to return.
15. In the Returned Length field, enter the number of digits to read as the numeric value to return.
16. Click Save.
17. Select the property, click Setup, and then click Workstations.
18. Double-click the workstation to be used with the barcode reader.
19. Click the Transactions tab.
20. Select the Barcode Format Set for the workstation to use.

    The Barcode Format Set determines how the workstation reads barcodes of various lengths.

21. Click the Devices tab.
22. Click Add, and then select the barcode reader from the Select Peripheral Device Type drop-down list.
23. Select the COM Port Settings (if necessary), and then click OK.
24. Click Save.