Changing Employee Information

You must have the Enterprise level permission Edit Employees to change an employee record.

1. Select the Enterprise, property, or revenue center, click Configuration, and then click Employee Maintenance.
2. Search for the employee record using the Search Criteria fields to limit the results, and then click Search. Depending on the hierarchy level at which you opened the Employee Maintenance module (Enterprise, property, or revenue center), the resulting list of employee records appears in one of the following tabs located near the lower area of the screen:

   • Employee Records – Enterprise level

   • Property Employee Records – Property level

   • Operator Records – Revenue Center level

3. Make changes in either table view or form view. To make changes in form view, double-click the object number of the employee record.
4. Change any of the information in the active fields. The following tables list the types of information you can change for each hierarchy level.

   Table 11-4 Employee Records Information

   Subtab	Type of Information
   General	Allows you to change basic information about the employee, including name, language, identification numbers, level, group, email address, and EMC login credentials. Note: The Employee Access Level is not manageable from EMC when Labor Management is in use. When the Employee Access Level is changed in Labor Management, it is subsequently updated in Simphony.
   Roles	Allows you to change the employee’s role.
   Reporting	In previous versions, this tab allowed you to change an employee’s logon credentials for Oracle Hospitality Reporting and Analytics ( R&A). Note: Beginning with the Simphony 19.1.2 release, when integrated with R&A version 20.1, Reporting User creation is no longer possible from the Simphony EMC because the Employee records Reporting subtab has been disabled. Moving forward, Reporting Users are only able to be created from the R&A version 20.1 application. It is still possible to add Reporting Users from Simphony when it is associated with R&A version 9.1. See the Enterprise Back Office 20.1 documentation, specifically the Reporting and Analytics User Guide’s Adding Users section for more information about adding users from R&A.
   References	Shows the locations where the employee is being referenced (excluding workstations).

   Table 11-5 Property Employee Records Information

   Subtab	Type of Information
   General	The General subtab allows you to change basic information about the employee, including name, employee class, revenue center, check name, email address, and clock-in options.
   Job Codes	The Job Codes subtab shows the job code assigned to the employee in the property. You can change the Regular and Overtime Pay Rates for each job code.
   Operators	The Operators sub tab shows each revenue center in the property where the employee has an operator record. You can change the Cash Drawer, Table Count, TMS Color, and Server Efficiency. You can also select whether to use the Employee Class options or set options at the operator level.

   Table 11-6 Operator Records Information

   Subtab	Type of Information
   General	The General subtab allows you to change basic information about the employee, including name, employee class, revenue center, and clock-in options.
   Job Codes	The Job Codes subtab shows the job code assigned to the employee in the property. You can change the Regular and Overtime Pay Rates for each job code.
   Operators	The Operations subtab shows each revenue center in the property where the employee has an operator record. You can change the Cash Drawer, Table Count, TMS Color, and Server Efficiency. You can also select whether to use the Employee Class options or set options at the operator level.

5. Click Save.