Creating and Editing a Template

You need to use a template to set the initial configuration and operating values for all new receptacle tracking sessions. This includes setting the amount, assigning a count sheet, and specifying how the application handles the opening balance after the workstation operator closes the receptacle. A template allows additional configuration for specified classes or class exclusions (till and server bank receptacles only) based on the receptacle type.

1. Select the Enterprise, zone, property, or revenue center, click Setup, and then click Templates.
2. Insert a template record with a unique name, and then click OK.
3. Double-click the template record to open it.
4. On the General tab, enter or select information in the following fields:

   • (Optional) Description: A description provides further understanding of the template that might not be distinguishable by looking at the template name. The Description is not shown as part of the receptacle when the workstation operator opens the receptacle from a template

   • Receptacle Type: Depending on the type of receptacle you select, additional fields become active. The following table describes the fields and receptacle types.

     Table 53-2 Template Receptacle Types and Fields

     Field or Option	Template Receptacle Type
     	Safe	Till	Server Bank	Bank Deposit	Petty Cash
     Starting Amount		Optional	Optional
     Starting Amount Source		Required	Optional
     Prompt for Starting Amount		Optional	Optional
     Cash Pull Threshold		Optional	Optional
     Cash Pull Destination		Optional	Optional
     Count Sheet	Required	Required	Required		Required
     Cash Count Threshold	Optional	Optional	Optional		Optional
     Close on Count Completion		Optional	Optional
     PAR Level	Optional
     Maximum				Required	Required
     Minimum					Required
     Cash Deposit Routing		Optional	Optional

   • Start Amount: The starting amount determines the initial currency value of the session upon opening.

   • Starting Amount Source: The starting amount source determines where the starting amount for the session originates. You can specify different starting amount source configurations for the General and Class Detail tabs (for example, if the source is a different safe that holds only foreign currencies).

     The source for a server bank session must be either an internal (House supplied) or external (server supplied) starting amount for all defined ECM classes (not internal and external). If you select None for a server bank, the starting amount is considered to be part of the receptacle and funds are not transferred from a source receptacle session. For example, a server who self funds a bank does not receive a funds transfer from the safe when opening the bank. Selecting a defined safe transfers the starting amount from the safe session to the receptacle session upon opening.

   • Prompt for Starting Amount: Select this option to prompt the workstation operator to enter the starting amount for the receptacle session upon opening. When you select this option, the application ignores the value in the starting amount field. This option is typically used for server banks where the server self-funds the bank.

   • Cash Pull Threshold: This field defines the Cash Pull Threshold Set that a receptacle session uses. If you set cash pull values, select a threshold set from the drop-down list to be used for the template.

   • Cash Pull Destination: Select a destination receptacle into which funds from cash pull operations will transfer; if you select None, funds do not transfer and ownership remains with the receptacle session.

   • Count Sheet: The Count Sheet value in a template determines the Count Sheet that is used to count the receptacle.

   • Cash Count Threshold: This field defines the Cash Count Threshold Set that a receptacle session uses. If you set cash count values, select a Threshold Set from the drop-down list to be used for the template.

   • Close on Count Completion: Select this option to have the application attempt to automatically reconcile the receptacle session upon completion of the count. This process transfers funds from the receptacle session to the sessions designated under Starting Amount Source and Cash Deposit Routing to bring the session to zero. Deselect this option to leave the session open after the count completes. The workstation operator must then manually reconcile all funds and close the receptacle.

   • PAR Level: The PAR Level defines the PAR Level Set (quantity to maintain of each currency denomination) to use for the safe session.

   • Minimum: The minimum balance determines the lowest amount of funds permitted as part of a receptacle session. The application prevents workstation operators from processing most activity that takes the session balance below this amount. If you do not set a minimum balance, the application defaults to 0 (no minimum).

   • Maximum: The maximum balance determines the largest amount of funds permitted as part of a receptacle session. The application prevents workstation operators from processing most activity that takes the session balance beyond this amount. If you do not set a maximum balance, it defaults to 0 (no maximum).

   • Cash Deposit Routing: Select the destination receptacle (safe or bank deposit) session to receive funds that transfer from a receptacle session as part of a cash deposit operation. When you select None, the application prompts the workstation operator to select a location to deposit cash.

5. Click the Class Details tab.
   1. To create additional currency classes (alternate currency such as Dollar, Peso, Euro, or Pounds, or non-currency such as gift cards) for a receptacle session or operation, click the Add Class link.

      When you configure the base currency in the Class Details tab, these settings override the configuration set in the General tab. Use the Add Class link for receptacle sessions and operations that have multiple cash management classes. You can add alternate classes for bank deposit, till, server bank, and petty cash receptacle templates only. You cannot add a duplicate class entry.

   2. To remove a class, click the Delete Class link, select the class, and then click OK.
   3. To add additional PAR Levels, click the Add PAR Level link.

      You can add a PAR Level for safe receptacle templates only.

   4. To remove a PAR Level, click the Delete PAR Level link, select the PAR Level, and then click OK.
6. Click the Class Exclusions tab.
   1. To specify currency classes that cannot be used in till and server bank receptacles created with the receptacle template, click the Add Class link, and then select the class.

      For example, if a till uses the template which excludes the Euros currency class, the Count Sheet does not show the Euro page. You can exclude classes for the till and server bank receptacle templates only. A till and server bank receptacle accepts any currency class unless you exclude it here.

   2. To remove classes from the class exclusion list, click the Delete Class link, select the class, and then click OK.
7. To edit a template, highlight the template record, change the values, and then click Save.