Audit Trail Search Results

Figure 2-10 Audit Trail Search Results Tab


This figure shows the results of an Audit Trail search.

After running a search, the Results tab becomes active and the results of the search are displayed. The records display in a Table View-like grid, allowing sorting and filtering. By default, the grid displays the most recent changes at the top of the list. The columns are described in the following table.

Table 2-3 Audit Trail Search Results Column Names

Column Name Description

#

Shows the Audit Trail Record ID of each Audit Trail Entry.

Audit Time

Shows the time of the change or activity.

Emp #

Shows the employee number of the employee who made the change. If the change was made by an employee who is now deleted, a “0” is assigned to that record.

Emp Name

Shows the name of the employee who made the change. If the change was made by an employee who is now deleted, the database ID 1234 appears (where 1234 is the Database ID of the deleted employee).

Prop #

Shows the property number, if any, where the change was made. If the property of the change is deleted, this column shows “- 1.” If the change was an Enterprise level change, this column is blank. If the change was made in a revenue center, this column shows the property to which the revenue center belongs.

Prop Name

Shows the name of the property, if any, where the change was made. If the property was deleted, this column shows “??? 1234” (where 1234 is the database HierStrucID of the deleted item). If the change was made on the Enterprise, this column shows “(Enterprise).” If the change was made in a revenue center, this column shows the name of the property to which the revenue center belongs.

RVC #

Shows the revenue center number, if any, where the change was made. If the revenue center of the change was deleted, this column shows “-1.” If the change was an Enterprise or property level change, this column is blank.

RVC Name

Shows the name of the revenue center, if any, where the change was made. If the revenue center was deleted, this column shows “??? 1234” (where 1234 is the database HierStrucID of the deleted item). If the change was made on the Enterprise or property level, this column is blank.

Application

Shows the application where the change was made. The list includes different applications within Simphony such as EMC, PMC Procedures, PMC Reports, and others.

Module

Shows the module, if any, within the application where the change was made. This column typically displays an EMC Module name. When the audit record displays a PMC Report, this column displays the name of the report that was taken.

Operation

Shows the type of operation that occurred.

Obj Num

Shows the object number of the record that was changed. If the audit record is a PMC Report, this column displays the Autosequence Number that was run.

Field

This column generally applies only to changed records and shows the field that was changed. For example, if a Discount's option 1 is changed from ON to OFF, this column shows Option 1, ON = Open; OFF = Preset.

Old Value

This column generally applies only to changed records. When a field is changed, the Old Value shows the value of that field before the change.

New Value

This column generally applies only to changed records. When a field is changed, the New Value shows the value of that field after the change.

Dist Source

When a user performs distribution, this column shows the property or source revenue center from which the original record was distributed.

Comments

Shows comments added to the Audit Trail record. Some applications may record comments to help clarify the change or activity being audited.

Audit This Record

In almost every module, you can select Audit This Record from the Edit menu of the EMC menu bar to see changes to the current record or selection of records. You can also access yhis functionality from the common panel used in the Form View and the Table View Right-Click Menu. After selecting Audit This Record, a new tab opens. This tab shows a grid that is similar to Audit Trail Search Results grid, but the Audit This Record grid omits property columns, revenue center columns, and the Module column because this information is the same for every record. Also, the Comments column is always hidden in this view.

In addition, the Object Number column is sometimes omitted (when auditing modules without object numbers, like RVC Parameters) and the Application column displays only when the current record can be edited outside the EMC. For example, it is possible to redirect order devices from PMC Procedures; when a user selects Audit This Record for an order device, the application column displays. Conversely, it is only possible to edit KDS Displays in the EMC, so the Application column does not display.

Advanced Options

When a user clicks the Show Advanced Options link, the Advanced Search panel appears. This panel lets the user run specific queries on the selected record(s), using the same Search Parameters that are available in the Audit Trail module. Note that the Run Search button retrieves records from the database; there is no filtering of table view records from this form.

Module-Specific Notes

Employee Maintenance and Menu Item Maintenance allow Audit This Record functionality only from the Table View Right-Click Menu.

Selecting All Records

When in a Table View or Form View module, a user can audit all records in the module by using the following steps:

  1. Click in the upper-left cell of the Table View grid.

  2. From the Edit menu, select Audit This Record.

  3. EMC prompts: No records are currently selected. Would you like to get Audit Trail information for all activity in this module?

  4. Click Yes.

This EMC prompt also occurs if there are no records in the module, or if all the records have been filtered out of view.

Parent topic: Audit Trail