Understand kit conservation
If some of the kits returned to the site by a subject are not expired or damaged, those kits can be conserved, and re-dispensed to the same subject.
Clinical supply managers can set their studies to conserve reusable kits that were brought back to the site by subjects. And site users can dispense these conserved kits to the same subjects during the next visit in the study.
A reusable kit is a kit that can be safely re-dispensed to a subject because it is still sufficient to meet the needs of the subject and the study. For example, a subject might have unexpired medication left from a previous dispensation that can be used in place of dispensing a new kit. Sometimes, that product can be conserved by the system, and you can re-dispense it to the same subject during the next visit.
Clinical supply managers workflow
- Dispense reusable kits: Choose Yes if you want to let site users conserve and re-dispense a subject's reusable kits. Or choose No if you want to restrict site users from conserving and re-dispensing reusable kits to subjects.
- Dispense only reusable kits from a subject's last dispensation visit: Click the checkbox if you want to set a limit for site users to only see conserved kits from a subject's last dispensation visit. If this setting is enabled, site users only see reusable kits from a subject's latest dispensation visit as opposed to seeing reusable kits from all previous dispensation visits.
For more details, see Specify supply settings.
Site users workflow
Studies that allow kit conservation have two options, conserving kits from either the most recent dispensation visit or from any previous dispensation visit. A site user should consult CRA or study materials that can help them figure out whether the study allows kit conservation, and if so, which option is allowed in terms of kit conservation.
For example, a site user may have two options.
| Option for kit conservation | Workflow in the user interface |
|---|---|
| Conserve kits from all previous dispensation visits | In the Reusable Kits dialog, after a site user determines that the subject has reusable kits, they will see all kits from all previous dispensation visits. |
| Only conserve kits from a subject's latest dispensation visit | In the Reusable Kits dialog, after a site user determines that the subject has reusable kits, they will only see kits from a subject's latest dispensation visit. |
Lastly, if a reusable kit cannot be conserved by the system, a site user may need to perform kit reconciliation. For example, if a reusable kit is nearing its expiration date, the system may not be able to conserve it. If some of the kits that a site user marks as reusable in the user interface cannot be conserved, a site user should remember or keep the kit numbers stored somewhere. After they finish the dispensation visits for subjects, they must search for those same kit numbers in the inventory, and perform kit reconiliation.
For more details, see Conserve and re-dispense kits.