Requirements to upload files

The files you upload to Jurisdiction Portal need to conform to content, file format, and record format rules.

Jurisdiction Portal requires that each upload file include only one type of record. Upload file content types include:

• New records: The file contains vaccination records that do not currently exist in Data Clearinghouse databases. If the file contains existing records, Data Clearinghouse logs a processing error for each one.

• Changed records: Contains existing vaccination records with updated data. If the file contains records that do not match an existing record, Data Clearinghouse logs a processing error for each one.

• Delete record requests: Contains records that uniquely identify existing vaccination records to delete. If the file contains requests that do not match an existing record, the system logs a processing error for each one.

  Note:

  Records deleted in error can be restored by re-uploading the file that created the records.

Jurisdiction Portal accepts batch (text) files.

Jurisdiction Portal accepts vaccination records in the upload file with the following payloads (data format):

• CVRS: The CDC COVID-19 Vaccine Reporting Specifications is the native format of Data Clearinghouse databases.
• HL7: The Health Level Seven (HL7) format is an industry standard for sharing information between medical applications. Data Clearinghouse processes the HL7 data to create CVRS records.

In Jurisdiction Portal, you can choose to upload CVRS records synchronously or asynchronously.

Synchronous uploads use a persistent connection between your computer and Data Clearinghouse that ends only when the upload completes. Both CVRS and HL7 records can only be uploaded synchronously.

Asynchronous uploads for CVRS records communicate without the need for a persistent connection. Thus a failure during the upload process need not be a fatal flaw. Asynchronous uploads are useful for large file uploads. This upload type provides more status information than synchronous uploads. The status information indicates the processing stage of asynchronous uploads. You can view this information in the Upload Status column of the Upload File report while Data Clearinghouse processes the asynchronous upload. See File upload status information.