Vaccination record processing

Jurisdictions upload COVID-19 vaccination records with Jurisdiction Portal to the COVID-19 Data Clearinghouse. The non-redacted database stores complete vaccination records, while the redacted database stores records with personal identifiable information (PII) redacted.

Data Clearinghouse processes records in different ways depending on the jurisdiction settings. For example, your jurisdiction settings may process the records in one of the following ways after you upload them to Data Clearinghouse:

• Validates and processes records to store complete (full) vaccination records in the non-redacted database.
• Validates and processes records to store redacted (PII removed) vaccination records in the redacted database.
• Validates and processes records to store complete vaccination records in the non-redacted database and redacted versions of the records in the redacted database.
• Stores files of vaccination records in object storage only without validation or processing.
• Validates vaccination records and sends details on any errors (if found) only.

Upload file and vaccination record processing follows this workflow:

1. You upload a file through Jurisdiction Portal containing requests to do one of the following: add records, change records, or delete records. Your jurisdiction administrator sets the permissions on the options you can use in Jurisdiction Portal.
2. Data Clearinghouse validates that it can read each record in the upload file and logs a validation error for each failed read.
3. Data Clearinghouse processes the valid records. If it finds an error while processing a record, it logs a processing error.
4. For each error-free record, Data Clearinghouse stores it in the specified database or databases or simply returns error information for validation only users.
5. Jurisdiction Portal collects data in reports to help you track successful and failed uploads, validation and processing errors, and other information.

When ready, the CDC automatically exports records to the CDC IZ Data Lake (IZDL), if authorized by the jurisdiction. Authorized users can access the IZDL COVID-19 vaccination records. The IZDL export is a separate process from the Data Clearinghouse workflow.

Note:

Only records from the redacted database can be exported to IZDL.