4 Itinerary Setup

The Itinerary Setup enables you to plan the daily activities available for each voyage by Location, Events, Packages or through an Agent. The information entered here are appears as an information board in the Management, Itinerary Overview, and are entered through Administration, Itinerary Setup.

Adding an Activity

Figure 4-1 Activities Setup

Table 4-1 Field Description of Activities Setup

Field Name	Description
Type/Title	The type of activity and title.
Language	The language offered in this activity.
Title	Title of the activity.
Description	Brief description of the activity.
Start DateTime	Start date and time of the activity.
Duration Time	Duration of the activity.
Deadline DateTime	Booking deadline date/time.
Setup Time	Setup time required in minutes.
Dates Accuracy	Activity dates accuracy (1-All Accurate, 2-All Approximate, 3-Starting Approx., 4-Duration Approx.).
Clean-up Time	Clean up time in minutes
Location	Location of the activity
Comments	Comments for the activity
Waiting List	Waiting List is allowed/disallowed.
Booking Status	Activity booking status (Enable/Disable).
Booking Options	Activity booking options — Booking is required or not.
Min/Max Available	Minimum or Maximum number of bookings allowed.
Agent/Vendor	Agent/Vendor Name.
Adult Cost Price	Agent/Vendor Cost Price.
Child Cost Price	Agent/Vendor Cost Price.
Department	Agent/Vendor Posting Department.

1. From the Itinerary Setup menu, select Activities.
2. On the left pane, right-click on the selected Cruise Day.
3. Select Add Activity from option menu.
4. In the Setup Activity section, update all of the activities details.
5. Click the More Details button to insert the Meeting Date/Time, clothing requirements, and other information, and click OK to return to previous screen.
6. In the Reservation section, select the appropriate booking options from the drop-down list.
7. Enter the pricing and select the Agent/Vendor providing the service.
8. Click OK to save.

Copying an Activity Setup

An existing activity can be copied into the future cruise by day or by activity instead of re-creating every single activity.

1. From the Activites setup window, right-click on the Cruise Day and select Copy Day/Activity.
2. In the Duplicate whole day window, enter the date to copy to, and click Add.
3. Click OK to copy the activities.

   Note:

   To copy a single activity, select an Activity instead of by Cruise Day.

Add Package Price

The Add Package/Price is an additional information field for the activity is not meant for posting.

Adding Team/Time Frame

You can add the team member required to handle the activities by indicating the time and number of the member required.

1. In the Activities Setup window, right-click on the activities details and select Add Team/Time Frame.
2. In the Team/Time Frame section, enter the number of the team member and select the time to reserve from and duration.
3. Click OK to save.

Removing an Activity

Activities that are no longer required or haves been added as duplicate can be easily removed by right-clicking on the activity and selecting Remove Activity. If the activity has a Team/Time Frame or Packages/Price information, you must remove these before removing the activity.