3 System Accounts
System Accounts is a repository account mainly used for postings that do not impact any of the passenger’s account, for example, Cash postings from an outlet, Ad-hoc purchases, Crew signing privilege, or as an adjustment account. These accounts do not have a check-in/out date, and when not in use, you can set them to Inactive.
Figure 3-1 System Account
![This figure shows the System Account This figure shows the System Account](img/system_account.png)
In the System Account Main window, accounts are filtered by All, Active Accounts, or Inactive Accounts, sortable by Account/Name or Voyage.
Figure 3-2 System Account Filters
![This figure shows the System Account Filters This figure shows the System Account Filters](img/system_account_filters.png)
Creating a System Account
- In the Management module, select Cashier, and then select System Accounts from the drop-down menu.
- In the System Account window, select Insert New.
- Enter the information for the account and click OK to save. The newly created account appear as Active in the account list.
Figure 3-3 System Account Entry Form
![This figure shows the System Account Entry Form This figure shows the System Account Entry Form](img/system_account_entry_form.png)
Table 3-1 Field Definition of System Account Entry Form
Field | Description |
---|---|
Account No |
User Assigned account number. |
Name |
System Account Name. |
Payment by Credit Card |
Enable credit card payment type. |
Payment |
Payment type linked to Department Codes in Financial Setup. |
Access Priv |
Privilege level allowed to access the account. |
Posting Allowed |
Sets the account Active/Inactive. |
POS Room ID |
Assigned Room ID for MICROS POS. |
Post to Next Cruise on embarkation date |
Enable posting of charges into the next Cruise when the account is balanced. |
Disc Template |
Link to available Discount template and apply the discount when the posting added is a department code listed in the template. |
GL Account |
Link the transactions to designated GL account. Requires the General, Enable System Account GL Setting parameter. |
Changing the System Account Information
Information of the System Account can be changed by selecting the account from the Account list, clicking Change, and then clicking OK to save.
Deleting a System Account
Note:
An account can be deleted only when there are no postings linked to the account.Posting a Charge to System Account
Posting a charge to a System Account is similar to Add Posting in Guest Handling. See Invoice Tab on how to Add, Void, Move and Route posting, Pay and Print an invoice, and other posting related functions.
Enabling Posting for Next Cruise
The System Account allows you to post to future cruises by selecting the Post to Next cruise on embarkation date in the System Account Entry form.
Note:
Postings appear in the Invoice tab until you perform a System Cruise Change.Applying Payment to Next Cruise Posting
When applying a payment to a future cruise, the account must have the Post to Next Cruise on embarkation date selected, otherwise the system posts the payment into the current cruise.
Note:
If the Post to Next Cruise on embarkation date is not checked in the System Account Entry form, the system posts the payment in the current cruise by default, and this may cause an imbalance.Discount & Routing Tab
The Discount & Routing tab is in the System Account function the same way as Discount handling in Guest Handling. See Disc, Route, Pkg for more information.
Registering a Credit Card
The Credit Card registration process in System Account is the same as in Guest Handling, Get Card Function. See Get Credit Cards Function for more information.