Quick Postings

The Quick Postings function allows you to perform postings by batch to a single account or multiple accounts.

Quick Posting to Single Account

This function is extremely useful when you have a large quantity of guest checks to post at a time, for example Laundry or Telephone. The function applies to Guest, Crew, Group, and System Accounts.

Figure 10-154 Quick Posting Window


This figure shows the Quick Posting Window

  1. From the Cashier File menu, select the Quick Posting option.

  2. Select the Account using the drop-down list, navigate to Department, select the department code and enter the value to post.

  3. In the Additional Information section, insert the check number, Server#1, if any, and select the invoice number to post to. The System default Invoice is 1.

  4. Click Add to add the account to the Posting List grid. Repeat step 3 until all checks are added to the Posting List.

  5. Note and tally the current count and current totals with physical guest checks.

  6. Click Post to confirm the posting.

Quick Posting to Multiple Account

Quick Posting to Multiple Account allows you to post transactions to many Guest, Crews, Group, and System Accounts.

  1. From the Cashier menu, select the Quick Posting option.

  2. Under the Account field, click Advanced.

  3. In the Multiple Accounts selection window, select the Status and Account Type from the drop-down list.

  4. Select the account name from the Non Selected Accounts pane, and then click Add to add the account singly or Add All> to add all account listed or use the Criteria Add>. See next section to select accounts using Criteria Add.

  5. The account selected are shown in the Selected Account.

  6. Click OK to return to the Quick Posting window.

  7. Navigate to the Department field, select the department code, and enter the value to post.

  8. In the Additional Information section, insert the Check number, Server#1, if any, and select the invoice number to post to. The System default Invoice is 1.

  9. Click Add to add the account to the Posting List grid.

Selecting Account Using Criteria Option

The criteria options are made available to further filter the accounts based on the criteria entered, for example by embarkation/disembarkation date, cabin category, VIP status, nationality, and so on.

  1. In the Multiple Accounts Selection window, click Criteria Add>.

  2. Select the options from the drop-down list in the General tab, then navigate to the Guest tab.

    Figure 10-155 Account Selection Criteria


    This figure shows the Account Selection Criteria

  3. In the Guest tab, select from the available options using the drop-down list, continue to select from the remaining tabs if required, and then click OK to return to the Multiple Account Selection window.

    Figure 10-156 Account Selection Criteria — Guest


    This figure shows the Account Selection Criteria — Guest

    Note:

    Tabs in Accounts Criteria Selection may vary depending on the Guest Type selected in the Multiple Account Selection window.

Quick Posting Status

Quick Posting Status allows you to Enable/Disable the account posting status by batch.

Figure 10-157 Enable/Disable Posting Selection


This figure shows the Enable/Disable Posting Selection

  1. From the Cashier File menu, select Quick Posting Status from the drop-down list.

  2. In the Enable/Disable Posting by Selection window, select the account from the drop-down list or click Advanced to select multiple accounts.

  3. Insert a reason in the Reason field.

  4. Select Allow manual postings if manual posting is allowed in Disabled accounts.

  5. Select one of the option - Enable or Disable the account.