Safety Drill Setup

The Safety Drill module allows you to schedule drills before the ship embarks on a voyage and maintains a record of the drills performed. It also has a training mode for the crew, where the training attendance is kept.

The functions in this module are: Drill Scheduling/Assignment, Drill Absence, Training mode, Drill History, and Survival Craft Compliance.

This guide assumes you have configured all the required codes in the Administration module.

Figure 18-1 Safety Drill Overview


This figure shows an overview window of Safety Drill.

Setting up a Drill

Before you can assign the crew to the drill, you must schedule all drills in the Drill Mode.

  1. At the Safety Drill Overview window, select a date from the calendar editor.

  2. Click the Add button at the ribbon bar to add a new drill.

    Figure 18-2 Add Drill Window


    This figure shows the Add Drill window, where the drill information is added.

    Table 18-1 Add Drill Field Description

    Field Name Description

    Type

    Displays the drill definition without courses and certificates assigned. Refers to Drill Type setup.

    Code

    Displays all definitions linked to Drill Definition setup of the selected drill type.

    Date

    Planned drill date.

    Start Time

    The drill scheduled start time

    End Time

    The drill scheduled end time

    Template

    Proposed eligible crew to the scheduled drill based on Safety Department, Safety Position, Safety Group and Safety Function assigned in the Drill template, and all templates setup in Drill Template are shown.

  3. At the Add Drill window, select the Type, Code, Date, Start/End Time, and Template from the drop-down list.

  4. Click the Save button to save the drill. Dates that have scheduled drills are shown in red on the calendar.

Editing a Drill

You can reschedule a drill according to the operational needs. Rescheduling is not allowed when the Drill Status is locked, and the Drill Type or Code is no longer editable.

  1. At the Safety Drill Overview window, select the drill date from the calendar.

  2. Click the Edit at the ribbon bar and select a new date, and start/end time from the drop-down list.

  3. Click the Save button to save the record.

Deleting a Drill

You can delete a drill that has crew members scheduled. However, it is not permissible when the scheduled drill has attendance marked with Absent.

To delete, select the drill date and click Delete on the ribbon bar.

Locking a Drill

The Lock Drill function is enabled when the drill is the first drill of the same type. You can lock the subsequent drills of the same type only when the first drill is locked.

  1. At the Safety Drill Overview window, select the first drill date of the same type.

  2. Click the Lock at the ribbon bar. If the drill is not the first drill of the same type, the system prompts you to check for the first drill.

  3. Click the OK button to close the prompt.

  4. Locate the first drill and repeat the above steps.

Unlocking a Drill

The Unlock Drill function is enabled when the drill is the last drill of the same type. The button is enabled for the second last drill of the same type, if the last drill has been unlocked, following a reverse sequence.

  1. At the Safety Drill Overview window, select the last drill date of the same type.

  2. Click the Unlock at the ribbon bar.

  3. Click the OK button.