Paying an Invoice by City Ledger

City ledger settlement is permissible only when there is a pre-arranged payment mode. For example, the account is settled by a company or an agent within agreed payment terms. The invoice is typically transferred to an Account Receivable, being the holding account and will age until payment is received.

1. Retrieve the guest account from the Search panel, and then click Pay Invoice in the Guest Handling window.
2. The system defaults the payment department according to the payment method defined during check-in. Select the Payment department from the drop-down list.
3. Select an invoice to settle, and the system then calculates the total amount due by the guest.
4. Insert the amount to settle.
5. If the exact amount is paid, the system sets the value as payment receipted and Due Balance is 0.00.

   Figure 10-62 Invoice Payment by City Ledger

   
   
   
6. Select Pay or Pay & Print to complete the transaction. If Pay is selected, be sure to print a copy of the invoice for guest reference.