1. System Setup User Guide
  2. Reservation Layout Setup Module

9 Reservation Layout Setup Module

The Layout Setup module allows you to configure and modify the seating layouts of the ship’s restaurants.

There are various ways to display the table information. You can click the panels and pin them to the layout for ease of access:

  • Table Properties Panel – the panel is docked on the right of the application. Clicking the Show Table Info button at the ribbon bar opens the panel view.

  • Base Color Table Panel – this panel is docked on the right of the application and shows the table information.

  • Table Overview Panel – this panel is docked on the left of the application and it shows information of all restaurant tables.

Reservation Layout Setup Functionalities

Adding a Layout

  1. Select Reservation Layout Setup

  2. In the Select Layout drop-down menu, click Add New Layout and enter the following information in the pop-up window:

    • Code: Enter the unique code of the layout (max. 10 characters)

    • Description: Enter the unique description of the layout (max. 255 characters)

    • Copy From: In the drop-down menu, select the layout you want to copy from (only possible if a layout already exists for the location)

  3. Click OK

    Note:

    You cannot delete layouts in the Reservation Layout Setup module. This must be done via the database.

Draw Grid

In the Reservation Layout Setup, you can choose to display the background layout in grid by clicking the Draw Grid at the Location Selection drop-down menu.

Load Layout

The Load Layout button allows you to upload an image file as the background layout. To upload a background layout,

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click Load Layout

  3. Browse to the location of the stored layout, select the image and click Open

  4. Click Save

Validating a Layout

This function validates and ensures that no table is hidden after changing or resizing the background layout.

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the Validate Layout button

  3. Confirm the validation by clicking OK

Exporting a Layout

You can export a background layout using the below steps.

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click Export Layout

  3. Browse to the location where you want to save the background layout

  4. Click Save

Layout Size

You can adjust the size of the layout:

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the Layout Size drop-down menu

  3. Select the desired Layout Size and the layout will be automatically adjusted

Inserting a Table

  1. Select Reservation Layout Setup

  2. To display the Table Properties panel, click the Show Table Info button and pin it by clicking the Pin button in the panel

  3. In the Location Selection drop-down menu, select the location and click Insert Table

  4. Click the layout to add the new table and enter the following information in the Table Properties panel. Repeat until all the tables are added to the layout:

    • Table Number: Enter a unique table number for this location

    • Shape: Select the shape being used for this table

    • Station: Enter the server station number

    • Capacity: Enter the maximum number of guests you can seat at this table (by default)

    • Squash: Enter the additional number of guests that can be seated at this table

    • Other Room: Not in use

    • Table Caption: Not in use

    • Table Size: Select how big or small the table should be displayed on the layout

    • Table Location: Select the location of this table in the restaurant

    • Minimum Guest: Enter the minimum number of guests seated at this table. This value is used by the Table Recommendation functionality during Check In. The value needs to be Capacity -1

    • Maximum Guest: Enter the maximum number of guests seated at this table. This value is used by the Table Recommendation functionality during Check In. The value needs to be Capacity.

    • Order Priority: Enter the order priority of this table (min. 1)

    • MICROS Centre: Enter the POS Revenue Center number of this location (for Oracle Hospitality 9700 only)

    • MICROS Table: Enter the POS Table number of this table (for Oracle Hospitality 9700 only)

    • Turn Time: Enter the turn time for this table (in minutes)

    • Table Status: Select the status of this table

      • Open: Table available for selection in the Check In layout

      • Close: Table not available for selection in the Check In layout

    • Wheel Chair: Enable to accommodate guests requiring a wheelchair

    • Smoking: Enable to allow smoking at the table

    • Fast Track: Enable to allow usage for Fast Track

    • Flex Table: Enable to allow usage for Flex Table

    • Position X: Adjust the X Coordinate of this table on the layout (automatically added)

    • Position Y: Adjust the Y Coordinate of this table on the layout (automatically added)

    • Zoom: Adjust the current zoom level

    • Rotation: Enter the rotation degree of this table

    • Table Join Order: Enter the number of the table that should be closed and its capacity should be added to this table

    • Image: Preview of the table

    Note:

    The color coding of the tables are maintained in the Color Settings module

  5. Click Stop Insert Table

  6. Click Save

Deleting a Table

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location

  3. Click the table that you would like to delete. Multiple tables can be selected by holding the Shift key

  4. Click Delete Table and confirm the deletion

Zooming In/Out

You can increase or decrease the layout size on the screen with the below steps:

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location

  3. Click Zoom In to increase or Zoom Out to decrease the layout size

Opening/Closing Tables

To make the table available for selection in the Check In layout or not,

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the table where you want to change the table status

  3. Click Open Tables to make the table available for selection in the Check In layout, or Close Tables to make the table not available for selection

  4. Click Save Tables

Flagging Fast Track Table/Flex Table

To enable the table for Fast Track or Flex Table operation,

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the table where you want to change the table options

  3. Click Flag Fast Track to make the table available for Fast Track operation

  4. Click Flag Flex Table to make the table available for Flex Table operation

Cutting/Copying/Pasting Table

To remove and insert a table from/ to the layout,

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the table that you would like to adjust

  3. Click Cut Table to remove the table from the layout

  4. Click Copy Table to duplicate the table information

  5. Click Paste Table to either insert the cut or copied table to the layout

Note:

If the table is copied, you need to enter a new table in the Table Properties panel and confirm by clicking Save.

Adding/Removing Table Capacity

There are two ways to add remove capacity to a table.

  • Expand and Contract – The Expand function closes the selected table and adds its capacity to another table for the duration until you removed it using the Contract function.

  • Squash and Unsquash – The Squash function adds capacity to the table for the duration until you removed it using the Unsquash function.

Expanding/ Contracting a Table

You can expand a table by combining another table, and the table used will be a closed table. When the combined table is no longer required, you can use the Contract table to return its table status to open.

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the table that you would like to expand

  3. In the Table Properties Panel, enter the number of the table that you would like to close and which capacity should be added to the selected table in the Table Join Order field

  4. Click Save

  5. To reverse the above changes, select the table and click Contract Table

Squashing/ Unsquashing a Table

The Squash/ Unsquash table functionalities allow you to add/ remove seating capacity, configured in the Squash field, to the regular capacity of the table

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu

  3. Select the location and click the table that you would like to squash

  4. Click Squash Table

  5. Click Update Table to Check In Layout

  6. Open the Check In Layout tab and click Refresh Layout to update the layout

Note:

Other than the Expand Table functionality, no other table will be closed. Only the capacity of the table will be increased by the amount in the Squash field.

Update Table to Check In Layout

You can update the changes from the Layout Setup module to the Check In layout without performing a Reset Restaurant with this function.

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and make the changes to the layout

  3. Click Update Table to Check In Layout

  4. Open the Check In Layout tab and click Refresh Layout to update the layout

Positioning a Table

This function allows you to adjust the position of a table on the layout.

  1. Select Reservation Layout Setup

  2. In the Location Selection drop-down menu, select the location and click the table that you would like to move on the layout

  3. Click Position and enter the new values in the below fields:

    1. Set X: Enter the new coordinates for Position X

    2. Set Y: Enter the new coordinates for Position Y

  4. Press Enter to confirm the changes