1. User Guide
  2. Administration
  3. Financial Administration
  4. About Transaction Codes
  5. Configuring Transaction Codes

Configuring Transaction Codes

Adding Sales Charge Transaction Codes

Note:

When the OPERA Multi-property Cross Reservation Cloud Service is active, new transaction codes are created by selecting the Template tab. Once created, you can copy transaction to specific properties using the Copy action. See Copying Configuration Codes to Multiple Properties for more information.

Sales charges are all revenue, non-revenue and tax charges.

  1. From the Administration menu, select Financial, select Transaction Management, and then select Transaction Codes.

  2. Click New and complete the following:

    1. Code: Enter a numeric code; maximum of six digits.

    2. Description: Enter a description for the transaction code (appears in Billing and on the folio).

      1. Manage Translation: Click to open the multi-language screen and configure a translated description for each language (appears on folio when the Multi-language OPERA Control is active; based on profile language).

    3. Subgroup: Select a transaction sub-group from the list. This selection determined whether the transaction code is sales , payment or wrapper based on the associated group configuration.

    4. Transaction Type: Select a transaction type from the list.  Transaction types are used to group similar transaction codes in reports. This field is optional; however, certain reports (Financial Transactions with Generates and Financial Transactions by Folio No.) print financial information based on the transaction code type. Available options are Lodging, Food and Beverage, Telephone, Minibar, Other Revenue, Tax, Non-Revenue or blank.

      1. Tax Code: Enter a tax bucket for tax type transaction codes; use these buckets to group various tax transactions into one total on the folio footer and in reports. (Enabled when Transaction Type = Tax).

    5. Adjustment Code: Select a (separate) transaction code to use when posting an adjustment to charges posted on this transaction code. 

    6. Default Price: Enter a default price for sale charge transaction codes. The price will populate to the amount field when posting a charge in Billing or Accounts Receivable.

    7. Minimum Amount: Enter a minimum charge amount. If the minimum is not met, a warning message appears when posting a charge.

    8. Maximum Amount: Enter a maximum charge amount. If the maximum is not met, a warning message appears when posting a charge.

    9. Accounting Code: Enter a GL accounting code for the transaction code.

    10. Quantity Code: Enter a default quantity to post.

    11. Options

      1. Revenue Group: Select this check box if this sales transaction code is revenue. If unchecked the charges posted are treated as non-revenue.

      2. Paid Out: Select this check box if the transaction code is used for posting cash paidout. Paidout transaction codes must be linked to a sales charge transaction group via the subgroup.

      3. Include in Dep/Cxl: Select this checkbox to include the transaction code in the calculation of deposit and/or cancellation rule fees. You can use this feature to include / exclude costs such as packages, tax generates, and fixed charges associated with a reservation when calculating deposit requests and cancellation penalties.

      4. Membership: Select this check box if the transaction code can be used towards membership points. The check box enables selection of this transaction code in the Membership Transaction Groups configuration. 

      5. Generates Inclusive: Select this checkbox if the amount posted is inclusive of all tax generates. In not selected tax generates will posted additional to the amount posted.

      6. Check Number Mandatory: Select this check box if a check number must be entered when posting charges using this transaction code

      7. Manual Posting: Select this checkbox to enable manual posting in Billing and Accounts Receivable; if not selected charges can only be posted from an integrated systems such as POS, PBX or Video or automatically during End of Day. For example, Accommodation.

      8. Service Type: Select G- Goods or S- Services  from list. Available when the Service Type OPERA Control is active.

  3. Click Save.

Adding Payment Transaction Codes

Note:

 When the OPERA Multi-Property Reservation Cloud Service is active, new transaction codes are created by selecting the Template tab. Once created, you can copy transaction to specific properties using the Copy action. See Copying Configuration Codes to Multiple Properties for more information.

Payments include Cash, Check, Credit Card, AR (City Ledger) Transfer and other payments such as EFT, Bank Transfer.

  1. From the Administration menu, select Financial, select Transaction Management, and then select Transaction Codes.

  2. Click New and complete the following:

    1. Code: Enter a numeric code; maximum of eight digits.

    2. Description: Enter a description for the transaction code (appears in Billing and on the folio)

      1. Manage Translation: Click to open the multi-language screen and configure a translated description for each language. Appears on folio when the Multi-language OPERA Control is active; based on profile language.

    3. Subgroup: Select a payment-associated sub-group from the list.

    4. Transaction Type: Leave selection blank.

    5. Payment Details: Enabled for payment transaction codes; based on the sub-group selected

      1. Payment Type

        1. Credit Card: Select this option if the payment transaction code is a credit card transaction code.

        2. Cash: Select this option if the payment transaction code is a cash transaction code

        3. Check (Cheque): Select this option if the payment transaction code is a check transaction code

        4. Other: Select this option if the payment transaction is none of the above (Examples: Bank Deposit, T/Agent Commission, Direct Bill Transfer, Merchant Commission) 

      2. Processing Type (for credit card transaction codes).

        1. EFT (OPI): Select this option if the credit card payment transaction code is processed by an integrated payment partner.

        2. Manual: Select this option if the credit card payment transaction code is manual managed in Accounts Receivable.

          1. AR Account: Select the accounts receivable account to use for the current payment transaction code. This determines the AR account to which all credit card postings are transferred. For example, you might specify an AR account if you want to transfer a specific type of credit card payments (for example, American Express) to an AR account to enable tracking the remittance by the credit card merchant.

      3. CC Commission: Commission percentage to be paid to the credit card merchant for transaction handling.

    6. Options

      1. Cashier Payments: Select this checkbox to enable the payment transaction code in Billing 'cash' windows 1-8 (Guest Ledger).

      2. Round Factor: For more information, see About Rounding Factors(Available when the Rounding Factor OPERA Control is active).

      3. AR Payments: Select this checkbox to enable the payment transaction code in Accounts Receivable (City Ledger).

      4. Deposit Payments: Select this checkbox to enable the payment transaction code in deposits (Deposit Ledger). (Available when the Deposit Handling OPERA Control is active). .

      5. Comp Payment: Select this checkbox if this payment transaction code is available for settlement of comp windows 101-108 in Billing. GAMING badge

  3. Click Save.

Adding Package Wrapper Transaction Code

When the OPERA Multi-Property Reservation Cloud Service is active, new transaction codes are created by selecting the Template tab. Once created, you can copy transaction to specific properties using the Copy action. See Copying Configuration Codes to Multiple Properties for more information.

This internal transaction code is referenced in the Default Package Transaction Code OPERA Control and selected in rate code financial details and used to post the package charge to the reservation account.

  1. From the Administration menu, select Financial, select Transaction Management, and then select Transaction Codes.

  2. Click New and complete the following:

    1. Code: Enter a numeric code; maximum of eight digits.

    2. Description: Enter a description for the transaction code (appears in Billing and on the folio)

      1. Manage Translation: Click to open the multi-language screen and configure a translated description for each language. Appears on folio when the Multi-language OPERA Control is active; based on profile language.

    3. Subgroup: Select the wrapper-associated sub-group from the list.

    4. Transaction Type: Leave selection blank.

    5. Service Type: Select G- Goods or S- Services from list (Available when the Service Type OPERA Control is active )

  3. Click Save.

Editing Transaction Codes

  1. From the Administration menu, select Financial, select Transaction Management, and then select Transaction Codes.

  2. Enter search criteria and click Search.

  3. Select the transaction code, click the vertical ellipsis Actions menu and select Edit.

    1. Update configuration.

    2. Inactive: Click to inactivate the transaction code. Inactive codes are not available for future use but retained for historical purposes.

  4. Click Save.

Deleting Transaction Codes

  1. From the Administration menu, select Financial, select Transaction Management, and then select Transaction Codes.

  2. Enter search criteria and click Search.

  3. Select the transaction code, click the vertical ellipsis Actions menu and select Delete.

  4. Click Delete to confirm.

Related Topics

Parent topic: About Transaction Codes