Managing AR Account Invoices and Payments
-
From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
-
Enter search criteria then click Search.
-
Select the AR account in the search result, then click the amount in the Balance column or click I Want To . . . and select Invoices.
-
When the Force Cashier Login OPERA Control is active you will be prompted for your cashier login credentials.
Managing the Accounts Receivables Screen
-
Balance: Displays the total amount due for all invoices in this account.
-
Invoices: Displays the amount of all selected invoices.
-
Payments: Displays the sum of selected payments.
-
Total Selected: Displays the total of all open amounts for selected invoices, minus selected payment.
-
Search results: Table lists the invoices and payments.
-
Check boxes: Enables selecting one or more invoices/payments for making payments, creating statements, transferring invoices, and so on.
Searching for Invoices or Payments
-
Account Number: Enter the AR Account Number.
-
Custom Number: Enter the full custom number or partial custom number. (Available when Custom Numbers in AR Manage Account Invoices OPERA Control is active).
-
Folio No: The full folio number or the first part of the folio number.
-
Invoice No: The full invoice number or the first part of the invoice number.
-
Statement No: Available when the Statement Numbering AR control is enabled. Enter the system assigned statement number associated with the invoice.
-
From Date: Enter or select a date for the invoice.
-
To Date: Enter or select a date for the invoice.
-
Open Balance Only: Select to display only open balance invoices (those having a non-zero balance); uncheck to include zero balance invoices and payments.
-
Payments Only: Select to display only payments posted to the AR account.
-
Finalized Invoices: Available when the Invoice Finalize Date AR control is enabled. Select to include finalized invoices in search; uncheck to exclude finalized invoices.
-
Non-Printed: Select the check box to display Invoices that have not been included as line items on successfully generated statements.
-
Un Billed: Available when the Statement Numbering AR control is enabled. Select the check box to display only the invoices that do not have a statement number associated with them.
Adding a New Invoice
-
From Manage Accounts Receivables, search for the account.
-
From search results, locate the account and click the Balance amount due or click the Invoices detail link.
-
On the Manage Account Invoices screen, click New and enter invoice information and charge information:
-
Invoice Information:
-
Name: Search and select a profile for the Invoice.
-
Market Code: Enter or select a market code for the invoice charges.
-
Source Code: Enter or select a source code for the invoice charges.
-
Room Class: Select a room class from the list.
-
Supplement: Enter text if applicable.
-
Reference: Enter a number if applicable.
-
-
Charge Information:
-
Transaction Code: Enter or select the charge from the list.
-
Price: Enter the amount.
-
Generated Charges: Click to view a list of generates charges, such as taxes, for the charge.
-
Quantity: Enter the quantity.
-
Supplement: Use this field for supplemental information about the charge.
-
Reference: Use this field for reference information for the charge.
-
Check Number: Enter a number if applicable.
-
Arrangement Code: Enter or select a folio arrange code from the list (this field is enabled when the Arrangements OPERA Control is active).
-
X : Click
to delete a row.
-
Click
to post the charge
-
Click Add New Row to add a row and post additional charge(s).
-
Total Postings, Total Taxes, and Total Charges: Values update automatically for each charge added or deleted on the new invoice.
-
-
-
Click Create Invoice or click Create and Add Another Invoice to continue creating invoices.