Using eFolio Exports
-
EFOLIO_EXPORT is available to be generated during End of Day.
-
EFOLIO_EXPORT_DAY is available to be manually generated on demand.
Note:
eFolio Export is not supported by scheduled exports.
The generated export file contains data for billing folio settlements made with a selected payment method. For more information see: Managing Exports.
You can include custom reference numbers in the export when the Custom Numbers OPERA Control is active and customer numbers are configured..
eFolio Export Delivery Types
-
Electronic: transmits data to the recipient's bank.
-
Email: generates an email to the recipient.
-
Printing: sends by regular postal mail to the recipient.
When a guest settles a bill for a billing window with a payment type selected for eFolio Export, the cashier is prompted to select the delivery type and proceed with the settlement.
Posting
-
Advance Bill
-
Early Departure
-
Interim Bill
-
Check Out
-
Credit Bill (through Billing)
-
Quick Checkout
You can select an eFolio delivery method from the delivery types defined on the profile.
Sample eFolio XML Export
<?xml version="1.0" encoding="UTF-8"?> <?xml version="1.0" encoding="UTF-8"?>
<OPERA_eFoliioExport hotel_code="ROSIE" date="2017-02-23">
<Company>
<CompanyName>XXXX</CompanyName>
<CompanyAddress>XXXX</CompanyAddress>
<ComapnyCity>XXXX</ComapnyCity>
<CompanyZip>XXXX</CompanyZip>
<CompanyCountry>XXXX</CompanyCountry>
<CompanyPhone>+XXXXXXXXX/CompanyPhone>
<CompanyFax> </CompanyFax>
AND ALL OTHER UNDER EXPORT MAPPING FOR EFOLIO
</Company>
<eFolios>
<EFOLIO>
<FolioDate>20200721</FolioDate>
<FolioTime>10:32</FolioTime>
<FolioNumbers>
<BillNumber>1234</BillNumber>
<InvoiceNumber>9876</InvoiceNumber>
<VoidNumber></VoidNumber>
<CreditBill></CreditBill>
<CustomNumber1>XXXX XXXX XXXX XXXX XXXX</CustomNumber1>
<CustomNumber2></CustomNumber2>
<CustomNumber3></CustomNumber3>
<CustomNumber4></CustomNumber4>
<CustomNumber5></CustomNumber5>
-- ALL NUMBERS RELATED TO THE FOLIO...
</FolioNumbers>
<CashierNumber>10</CashierNumber>
<UserID>YOLO@XXXXX.COM</UserID>
<FolioText1>I love XXXX</FolioText1>
<FolioText2></FolioText2>
<PromotionText1>Have a nice day</PromotionText1>
<PromotionText2></PromotionText2>
<Payee>
<PayeeName>Oracle XXXXX AB</PayeeName>
<PayeeAddress1>XXXXXXXXXX 4</PayeeAddress1>
<PayeeAddress2>XXXX 1188</PayeeAddress2>
<PayeeAddress3> </PayeeAddress3>
-- AND ALL UNDER PAYEE MARKED IN GREEN
</Payee>
<Guest>
<GuestName>XXXXX</PayeeName>
<GuestFistName>XXX</GuestFistName>
<GuestAddress1>XXXX Street 1</GuestAddress1>
<GuestAddress2></GuestAddress2>
<GuestAddress3> </GuestAddress3>
-- AND ALL UNDER GUEST MARKED IN GREEN
</Guest>
<Reservation>
<RESV_NAME_ID>123456789</RESV_NAME_ID>
<ConfirmationNumber>8888888</ConfirmationNumber>
<ExternalReferenceNumber>EXPEDIA 7777777</ExternalReferenceNumber>
<CustomReferenceNumber>CUSTOM 222222</CustomReferenceNumber>
<ArrivalDate>20200719</ArrivalDate>
<ArrivalTime>15:53</ArrivalTime>
<DepartureDate>20200721</DepartureDate>
<DepartureTime>10:32</DepartureTime>
<RoomNumber>517</RoomNumber>
<LinkedProfiles>
<LinkedCompany>XXXX Denmark</LinkedCompany>
<LinkedAgent></LinkedAgent>
<LinkedSource></LinkedSource>
<LinkedGroup>XXXX XXXX Group</LinkedGroup>
<LinkedReservationContact>XXXX XXXX<LinkedReservationContact>
<LinkedBillingContact>XXXX XXXX</LinkedBillingContact>
</LinkedProfiles>
<LinkedMemberships>
<MemberClass Class="LOYALTY">
<MemberType>EHS</MemberType>
<Memberdescription>XXXX Hotels of Sweden</Memberdescription>
<MemberNumber>XXXX 3456 7890</MemberNumber>
<MemberLevel>GOLD</MemberLevel>
</MemberClass>
<MemberClass Class="FFF">
<MemberType>SAS</MemberType>
<Memberdescription>Scandinavian Airline System</Memberdescription>
<MemberNumber>XXXX XXXX XXXX</MemberNumber>
<MemberLevel>SILVER</MemberLevel>
</MemberClass>
-- AND ALL OTHER LINKED MEMBERSHIPS TO THE RESERVATION
</LinkedMemberships>
-- AND ALL UNDER RESERVATION MARKED IN GREEN
</Reservation>
<Transactions>
<Posting>
<TransactionDate>20200720</TransactionDate>
<TransactionTime>02:32</TransactionTime>
<TransactionType>WRAPPER</TransactionType>
<DebitCredit>DEBIT</DebitCredit>
<TransactionID>XX</TransactionID>
<WrapperTransactionID></WrapperTransactionID>
<TransactionCode>9090i</TransactionCode>
<TransactionDescription>Accommodation</TransactionDescription>
<ArrangementCode>10</ArrangementCode>
<ArrangementDescription>Accommodation</ArrangementDescription>
<Quantity>1</Quantity>
<Price>100</Price>
<GrossAmount>100</GrossAmount>
<NetAmount>82</NetAmount>
<TotalVATAmount>18</TotalVATAmount>
<VAT>
<VATCode>20</VATCode>
<VATDescription>20% VAT</VATDescription>
<VATAmount>16</VATAmount>
<VATCode>10</VATCode>
<VATDescription>10% VAT</VATDescription>
<VATAmount>2</VATAmount>
</VAT>
<Supplement>[NA Posting]</Supplement>
<Reference></Reference>
<CheckNumber></CheckNumber>
</Posting>
<Posting>
<TransactionDate>20200720</TransactionDate>
<TransactionTime>02:32</TransactionTime>
<TransactionType>SUB</TransactionType>
<DebitCredit>DEBIT</DebitCredit>
<TransactionID>28</TransactionID>
<WrapperTransactionID>27</WrapperTransactionID>
<TransactionCode>1000</TransactionCode>
<TransactionDescription>Accommodation</TransactionDescription>
<ArrangementCode>10</ArrangementCode>
<ArrangementDescription>Accommodation</ArrangementDescription>
<Quantity>1</Quantity>
<Price>80</Price>
<GrossAmount>80</GrossAmount>
<NetAmount>64</NetAmount>
<TotalVATAmount>16</TotalVATAmount>
<VAT>
<VATCode>20</VATCode>
<VATDescription>20% VAT</VATDescription>
<VATAmount>16</VATAmount>
</VAT>
<Supplement>[NA Posting]</Supplement>
<Reference></Reference>
<CheckNumber></CheckNumber>
</Posting>
<Posting>
<TransactionDate>20200720</TransactionDate>
<TransactionTime>02:32</TransactionTime>
<TransactionType>SUB</TransactionType>
<DebitCredit>DEBIT</DebitCredit>
<TransactionID>29</TransactionID>
<WrapperTransactionID>27</WrapperTransactionID>
<TransactionCode>2000</TransactionCode>
<TransactionDescription>Breakfast</TransactionDescription>
<ArrangementCode>10</ArrangementCode>
<ArrangementDescription>Accommodation</ArrangementDescription>
<Quantity>1</Quantity>
<Price>20</Price>
<GrossAmount>20</GrossAmount>
<NetAmount>18</NetAmount>
<TotalVATAmount>2</TotalVATAmount>
<VAT>
<VATCode>10</VATCode>
<VATDescription>10% VAT</VATDescription>
<VATAmount>2</VATAmount>
</VAT>
<Supplement>[NA Posting]</Supplement>
<Reference></Reference>
<CheckNumber></CheckNumber>
</Posting>
<Posting>
<TransactionDate>20200720</TransactionDate>
<TransactionTime>13:22</TransactionTime>
<TransactionType>POSTING</TransactionType>
<DebitCredit>DEBIT</DebitCredit>
<TransactionID>30</TransactionID>
<WrapperTransactionID></WrapperTransactionID>
<TransactionCode>3000</TransactionCode>
<TransactionDescription>Mini Bar Drinks</TransactionDescription>
<ArrangementCode></ArrangementCode>
<ArrangementDescription></ArrangementDescription>
<Quantity>2</Quantity>
<Price>6</Price>
<GrossAmount>12</GrossAmount>
<NetAmount>9.60</NetAmount>
<TotalVATAmount>2.4</TotalVATAmount>
<VAT>
<VATCode>10</VATCode>
<VATDescription>10% VAT</VATDescription>
<VATAmount>2.40</VATAmount>
</VAT>
<Supplement>2 Coca Cola</Supplement>
<Reference></Reference>
<CheckNumber></CheckNumber>
</Posting>
<Posting>
<TransactionDate>20200721</TransactionDate>
<TransactionTime>10:31</TransactionTime>
<TransactionType>PAYMENT</TransactionType>
<DebitCredit>CREDIT</DebitCredit>
<TransactionID>31</TransactionID>
<WrapperTransactionID></WrapperTransactionID>
<TransactionCode>9000</TransactionCode>
<TransactionDescription>Cash</TransactionDescription>
<ArrangementCode></ArrangementCode>
<ArrangementDescription></ArrangementDescription>
<Quantity>1</Quantity>
<Price>112</Price>
<GrossAmount>112</GrossAmount>
<NetAmount></NetAmount>
<TotalVATAmount></TotalVATAmount>
<VAT>
</VAT>
<Supplement></Supplement>
<Reference></Reference>
<CheckNumber></CheckNumber>
</Posting>
</Transactions>
<FolioTotals>
<FolioBalance>0</FolioBalance>
<FolioTotalGrossAmount>112.00</FolioTotalGrossAmount>
<FolioTotalNetAmount>91.60</FolioTotalNetAmount>
<FolioTotalVATAmount>20.40</FolioTotalVATAmount>
<FolioVATDetails>
<FolioVATCode>20</FolioVATCode>
<FolioVATDescription>20% VAT</FolioVATDescription>
<FolioVATAmount>16</FolioVATAmount>
<FolioVATCode>10</FolioVATCode>
<FolioVATDescription>10% VAT</FolioVATDescription>
<FolioVATAmount>4.40</FolioVATAmount>
</FolioVATDetails>
</FolioTotals>
</EFOLIO>
</eFolios>
</OPERA_eFoliioExport>
Parent topic: Exports