Create a Catering Block and Event (Video Transcript)
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In this video you will learn how to create a new block and create a new
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event for the block. To create a new block in OPERA Cloud, go to bookings,
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blocks, and then select manage block. Click the I want to menu. Now click block
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to create a new block. On the create block screen you can define the block
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details and add the room and catering details. In this example, because I'm
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logged in to a hub, I must select a property. I select the property from the
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list and then click select. Next I select the account magnifying glass to find an
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existing account. On the manage profile screen I can find an account and contact
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name for a company, travel agent, or source profile and connect it to the
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block. I can click the I want to menu to create a new contact profile for a
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company, travel agent, or source. In this example I enter the name Oracle and
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click search to find the account.
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Now I can see a list of accounts and related contacts. When I select an
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account on the left and click search the related contacts appear to the right. I
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can select a contact from the list, choose to create a new contact or
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account from the I want to menu or select the vertical ellipsis to create a
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new linked contact. In this example I select the account Oracle Corporation -
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IDC and click search. Now I can select the related contact from the list of
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related contacts. Now I can scroll down to select the
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option to select only the account or to select both the highlighted account and
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contact from the columns. In this example, I scroll down to select both the account
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and contact. Now I see the account, contact, block name, and the block ID are
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filled in. The account name automatically fills in the block name. I can edit any
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of this information as needed. Next I check the catering only option.
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The rooms details section is hidden when this option is selected because rooms
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are not part of the block if this is a catering only event. I continue by
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entering the required information that's noted in red to create the block. Next
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I'll click the magnifying glass to select the room status. In this example, I
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select inquiry from the list and click select. Next I'll click the market
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magnifying glass and select the group corporate market code from the list. And
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then click select. Next I select the source magnifying glass to select catering as
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the source for this block and then click select. In the catering details section I
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must enter the number of event attendees to activate the options related to
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events. In this example, I'll enter 50 attendees. You must click outside the
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attendees field to activate the next options.
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I can see the room grid option is not active because previously I selected
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catering only for this block. I can enter any additional information for this
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block and then I can select an option. Save, save and manage block, save and
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create an event, save and add template, or save and add a catering package. For this
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example I'll select the option to save and create an event. Now I can enter the
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required event details. I'll select the event type magnifying glass and select
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breakfast from the list. Then click select. When I select the event type the
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event name is automatically populated with the name breakfast. If needed I can
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edit the name. For this event type the events start and end times begin with
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8:00 a.m. and end with 9:00 a.m. I will change the start time to 9:00 a.m. and
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the end time to 11 a.m. for this event. Next I'll scroll down to select an
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option. I can choose to select the option to save and create another event, save
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and manage event, or save. In this example, I'll click Save. Now I can see the new
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event created for this block ID. I can click the plus sign to view the block
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overview. Or I can click the I want to menu for
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more options related to this block and this event.
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I can also click the event details link to edit or add details to this event. Or
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I can click the I want to menu for options related to this event.