Configuring Property Interface Transaction Codes

The Transaction Codes panel allows you to configure how the interface handles posting accounts, sales itemizers, and transaction codes. This would be used by any external system posting charges to OPERA Cloud . For example: minibar, POS or PBX.

Editing Interface Transaction Codes

1. From the Administration menu, select Interfaces, then select Property Interfaces.

2. Enter search criteria and click Search.

3. Select the interface, then click the vertical ellipsis and select Edit

4. Select the Transaction Codes link.

5. Select Edit.

   1. Cash/Credit Card Postings: Setting this value will allow you to configure the posting of cash and credit card payments from the Point of Sales (POS) system. Your selection options are:

      1. Do not post: Selecting this option does not post to a customer account.

      2. Post to A/C, no autobalance: Selecting this option posts a charge to the customer's account, but does not auto-balance the account. Selecting this option also activates the Posting Accounts and Transaction codes option buttons, allowing you to configure the posting account and transaction code settings.

      3. Post to A/C autobalance: Selecting this options posts a charge to the customer's account and auto-balances the account. Selecting this option also activates the Posting Accounts and Transaction Codes option buttons, allowing you to configure the posting account and transaction code settings.

   2. Subtotal Postings: Setting this value allows you to configure splitting of the incoming charge from the point of sales system. Your selection options are:

      1. Do not post: Selecting this option does not post to the customer account.

      2. Split TIP only: Selecting this option splits out the tip only. Selecting this option also activates the Posting Accounts, Sales Itemizers, and Transaction Codes option buttons, allowing you to configure the posting account and transaction code settings.

      3. Full split: Selecting this option allows you to split incoming charges from the point of sales system to the various folios associated with the account. Selecting this option also activates the Posting Accounts, Sales Itemizers, and Transaction Codes option buttons, allowing you to configure the posting account, sales itemizers, and transaction code settings.

   3. Difference Posting: Select a value from the list for when the IFC8 program detects a difference between the total amount and the sum of the individual itemizers, such as Sales-, Tax, Discount itemizers and so on sent by the vendor.

      • Post: The interface posts the sales items amounts plus the Difference amount to guest folio using the selected transaction code.

      • Ignore: The interface ignores the difference amount and would post the Sales items amount in guest folio to the appropriate transaction codes and the default if needed.

      • Reject: The interface rejects the posting of a check when there is a difference in total amount and sales items amount. 

6. Posting Accounts: It determine how payments are posted from the point of sales system

   1. Click New:

      1. Posting Type: Select a value from the list.

      2. Account: Available for the PM Account and PM Account (No Autobalancing) posting types, select the account number (room) from the list.

      3. Transaction Code: Available for the PM Account posting type, select the transaction code.

      4. Payment Method: Enter the payment method code from the POS.

      5. Sales Outlet: Enter the sales outlet code that corresponds to where the posting was originated, for example bar, restaurant, store, etc.

   2. Click Save.

   3. To Edit, click the Vertical Ellipsis and select Edit.

   4. To delete, click the Vertical Ellipsis and select Delete.

7. Sales Itemizers: Determines how payments are posted from the point of sales system.

   1. Click New:

      1. Code: Select a value from the list. ST1 – ST16 (Sales Itemizer1 – Sales Itemizer16), DC1 – DC16 (Discount Itemizer 1 – Discount Itemizer16), SC1 – SC16 (Service Charge 1 – Service Charge 16), TX1 - TX63 (Tax1 - Tax63).

      2. Post Number: Enter number identifying each record uniquely. There must be no gaps in the numbering. For example, a valid entry is "1, 2, 3, 4, 5, 6, 7". An invalid entry is "1, 2, 4, 5, 7", where the numbers 3 and 6 are missing.

      3. Factor: Enter a multiplying factor that the itemizer is multiplied with. The standard is 1.

      4. Posting Description: Enter a posting description reference (Food, Beverage, Tobacco, misc. etc.).

   2. Click Save.

      1. Transaction Codes: This allows you to configure the different methods for routing a charge to the different transaction codes configured in OPERA Cloud. If you select a different value, OPERA Cloud displays a message informing you that current transaction code settings will be deleted.

      2. Dialed Digits: Select the number of dialed digits that the call accounting system should look at for the unit charge, and/or the number of dialed digits that OPERA Cloud should look at for transactions. For example, if 4 is selected in this field and the number dialed is "1-239-555-1212", the call accounting system will only look at "1239" (the first four digits) as the unique identifier of the unit charge. OPERA Cloud will look at these same four digits as the unique identifier for transactions.

      3. All Charges: This is where you select your default transaction code for this interface. Note: When configuring transaction codes that will be applied to charges posted by interfaces (e.g., telephone and minibar interface postings), the Post Exclusive Tax as Itemizer OPERA Control will only apply if the Generates Inclusive option is not selected. If the Generates Inclusive option is selected, OPERA Cloud will still generate taxes and service charges according to the generates configuration and lump the generates with the base charge. For example, if the Post Exclusive Tax as Itemizer OPERA Control is active and the transaction code assigned to the phone interface postings in Interface Configuration has the Generates Inclusive option selected, OPERA Cloud will not itemize taxes on phone postings received through the interface. See Transaction Code Configuration for details.

      4. Minibar Charges: This is your default minibar transaction code.

   3. To Edit, click the Vertical Ellipsis and select Edit.

   4. To delete, click the Vertical Ellipsis and select Delete.

8. Transaction Code Mapping

   1. Click New:

      1. Default: Select a transaction code from the list.

      2. Description: Enter a description.

      3. Revenue Center: Enter the revenue center.

      4. Code: Select a transaction code from the list ; repeat for each itemizer listed.

   2. Click Save.
9. Click Save.