Creating a Tour Series

A Tour Series is a reoccurring block. You can easily copy and repeat the original block for each time the group plans to revisit your property

For example, you might create a Tour Series for an inbound tour group that needs to book 30 rooms Monday through Wednesday every two weeks during the season.

You can create two types of Tour Series:

Custom Tour Series: Use for block reservations returning at varied or specific arrival dates
Periodic Tour Series: Use for block reservations returning at regular date intervals and arriving on the same day of the week (such as every Wednesday through Friday every 4 weeks).

Note:

Periodic Tour Series can only be selected when the Auto Assign Sub Block Codes OPERA Control is active.

To create a Tour Series, open an existing (original) block; use the Create Tour Series action from the I Want To. . . menu.

Creating Custom Tour Series

From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.
Enter search criteria and click Search
From the search result select the block and click I Want To. . ., then click Tour Series and enter the following details:
1. Types and Codes
  1. Type: Select Custom.
  2. Tour Code: Enter a tour code - this field is available in Block search .
  3. Select the Vertical Ellipsis and select Initiate .
2. Tour Blocks
  1. Arrival: Enter the arrival date.
  2. Start Status: Select a block status from the list.
  3. Block Name: Enter a block name.
  4. Block Code: Enter a block code. When the Unique Block Code Opera Control is active the same block code cannot be used for multiple blocks.
  5. Click New to add another tour series.
  6. Click Next to continue.
3. Attributes
  1. Copy Block Rooms: Select to copy room block allocation from the source block to the new blocks created. If the source block has a room allocation, this option will be checked by default.
  2. Include Booking Notes: Select to copy booking (block) notes from the source block to the new blocks created.
  3. Keep Same Group Profile: Select to retain the group profile linked on the source block on the new blocks created.
  4. Adjust the Decision and Follow-up Dates to the New Arrival Date: Select to adjust the decision and follow up dates for the new blocks created by the same number of days before or after the New Start Date, as applied to the source block. The value of the new dependent dates will not be less than the current date. If no date was specified for either of these fields on the source block, the field will remain null (empty) on the new blocks. If this check box is not selected, the dependent dates from the source block will be copied to the new blocks.
Click Next.
Review the details.
Click Save.

Creating Periodic Tour Series

From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.
Enter search criteria and click Search
From the search result select the block and click I Want To. . ., then click Tour Series and enter the following details:
1. Type
  1. Type: Select Periodic.
  2. Tour Code: Enter a tour code - this field is available in Block search.
  3. Tour Start Date: Enter first arrival date of tour series.
  4. Tour Frequency: Enter the frequency (interval).
  5. Number of Blocks: Enter the quantity of blocks to create.
  6. Select the Vertical Ellipsisand select Initiate .
2. Tour Blocks - dates will populate according to the frequency and quantity
  1. Arrival: Enter the arrival date.
  2. Start Status: Select a block status from the list.
  3. Block Name: Enter a block name.
  4. Block Code: Enter a block code. When the UNIQUE BLOCK CODE OPERA Control is active the same block code cannot be used for multiple blocks.
  5. Click New to add another tour series.
  6. Click Next to continue.
3. Attributes
  1. Copy Block Rooms: Select to copy room block allocation from the source block to the new blocks created. If the source block has a room allocation, this option will be checked by default.
  2. Include Booking Notes: Select to copy booking (block) notes from the source block to the new blocks created.
  3. Keep Same Group Profile: Select to retain the group profile linked on the source block on the new blocks created.
    
    Adjust the Decision and Followup Dates to the New Arrival Date: Select to adjust the decision and follow up dates for the new blocks created by the same number of days before or after the New Start Date, as applied to the source block. The value of the new dependent dates will not be less than the current date. If no date was specified for either of these fields on the source block, the field will remain null (empty) on the new blocks. If this check box is not selected, the dependent dates from the source block will be copied to the new blocks.
Click Next.
Review the details.
Click Save.