Running the Batch Folio Process for Automatic Folio Settlement

1. From the OPERA Cloud menu,, select Financials, select Cashiering, and then select Batch Folios.

2. Enter your Cashier ID and PIN when the Force Cashier Login OPERA Control is active.

3. In the Folio Options panel:

   1. Select the Auto Folio Settlement check box

   2. Select one or more Folio Settlement Type values from the list to determine the eligible reservations based on the Folio Settlement Type selected in the profile. For more information, see Managing a Guest or Contact Profile.

   3. Select the Use Days on Reservation check box to use the Days cycle setup in the reservation payment instructions.

   4. Deselect the Use Days on Reservation check box to enter a Date Since Last Auto Settled or Days Since Last Auto Settled value.

4. To process all reservations click Process All Auto Folio Reservations.

   1. Then in the Reservation Selection panel, click Select.

5. To process selected reservations, click Search Auto Folio Reservations.

   Note:

   A maximum of 999 reservations can be selected using this option.

   1. In the Reservation Selection panel:

      1. Enter search criteria to narrow your reservation search results and select one or more reservations for auto folio settlement.

      2. Open the Search panel to view search filters. To limit your search results to only checked out reservations with an open folio balance, select Checked Out for the Reservation Status and select the Open Balance option. Click Search.

         Note:

         For a reservation to appear in the search results using the Checked Out and Open Balance search filters, the reservation must already be checked out and it must have a pending balance. Also, the Payment Instructions on the reservation must have Post-Stay Charging and Auto Settle options selected.

      3. Select one or more reservations to automatically settle. You can select the check box in the table header to select all reservations. When you have chosen all reservations to settle.

      4. Click Select.

6. In the Billing Options panel:

   1. Payment Methods: Select reservations payment methods to automatically settle from the list.

   2. Minimum Window Balance: Enter a minimum balance to restrict the amount for which this auto settlement process occurs. For example, if you want to settle all folios with a balance of $1000 or more, enter $1000 in this field.

   3. Include Credit Balance: Select check box to Include folio windows with a credit balance.

   4. Generate Folio: Select check box to generate a folio for each settlement processed.

   5. Windows to Settle: Click the appropriate numbered boxes to select Windows to Settle.

   6. Transfer Settled Windows to Window 8: Select any folio windows for which you want to transfer the settled charges to window 8.

   7. If needed, click Folio Style to select a different folios style from the list of available styles. For more information, see Selecting Folio Styles for Viewing, Printing.

   8. Click Generate Batch Folios to proceed.

7. Review the Auto Folio Settlement Summary.

   1. Click Print to generate a report.

   2. Click OK to complete the automatic folio settlement process.