View Events on the Function Diary (Video Transcript)

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In this video, you can learn how to view and edit events on the function diary.

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Let's get started. In OPERA Cloud, go to Bookings, Events, and select the Function Diary.

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To display events on the function diary, the property and start date for the event must be selected. In this example, I click the

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magnifying glass and select the hotel from a list. Then I click select.

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Next I'll select a date from the calendar.

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You can define any additional fields and then click search.

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Now I can see the function diary view, with a list of function spaces and a day and time for the event.

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I can hover over each event to view an event snapshot including the event status duration and event label.

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Then to access the event information, you can hover and double click to see the event overview,

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with the related block details.

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Now, I can click the I want to menu to create sub events,

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view event changes, or click to go to the event resources to add menus or items.

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I can click edit to change the event details.

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For example, I may need to add details as the event approaches.

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If I make any changes I'll click save. Then I'll click the option to go back to the function diary.

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I can change the range of days that display on the function diary by selecting the number of days from the drop-down list.

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In this example, I selected seven days. Now, I can see 7 days of events displayed.

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I can click the legend to view the event status color descriptions and to view the icon descriptions.

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I can see the selected search options for the events that display on the function diary.

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To change the search options, I can click Modify Search Criteria.

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Now, I can search by a variety of options related to the property event dates or the function space.

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In this example, I will search for events only in the bistro function space.

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I'll start by clicking the space magnifying glass to go to the function space search.

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Now, again I will click on the space magnifying glass

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and then select the bistro space. Then click select. Now, I can click search.

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Next, I'll click the check box for the bistro space. And then click select.

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Then I'll click Search.

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Now, I can see the function diary only displays the events for the bistro function space.