Generating Account Receivable Account Batch Statements

As well as generating a statement for a specific AR Account you can generate statements for multiple AR Account in a batch process. The statement template generated is selected in the AR Account Type.

Note:

Typically, you would use either Balance Forward From or Last Posted From and Last Posted To to specify the date range to be included on the statement.

When the Statement Numbering OPERA Control is active a unique number is assigned to each statement generated (per property).  This allows you to see which invoices have been included in each statement and to search for invoices using the statement (reference) number. Once an invoice is associated to a statement, you must use the Unlink action to remove the invoice from the numbered statement before that invoice can be included in a different statement. The Balance Brought Forward Statement Mode is ignored if selected for the AR Account Type of the AR Account.

Note:

The sample_statement_numbering template must be customized when utilizing the AR Statement Numbering feature. For more information, see Stationery Report Groups.

Generate Batch AR Account Statements

1. From the OPERA Cloud menu, select Financials, select Accounts Receivables, and then select Batch Statements.

2. Enter search criteria then click Search.

3. Select the AR Account(s) to process in the search result, then click Process Selected Accounts

   Note:

   To select all AR Account click the selection check box in the column header.

   1. View in Currency: Select a currency from the list. Available when the Multi-Currency OPERA Control is active.

   2. Print Zero Balance: Select check box to include zero-balance (paid) invoices on the statement.

   3. Print Invoices: Select check box to generate invoices along with the statement.

      Note:

      This check box will be selected by default when the Print Separate Folios check box is selected in the Stationery Report Groups of the AR Account. Only folios with a folio number assigned will be generated. Folios that do not have a folio number (such as those created using Enter Old Balances will not be generated.

   4. Include Previously Printed Statements: Select check box to include previously generated statements .  (Not available when the Statement Numbering OPERA Control is active)

   5. Balance Forward From: Enter or select a Balance Fwd date. The Balance Brought Forward Statement Mode is enabled per AR Account Type. Balance Forward is not applicable when the Statement Numbering OPERA Control is active.

   6. Last Posted From: Enter or select a date to indicate the start of transactions to include in the statement.

   7. Last Posted To: Enter or select a date to indicate the end date of transactions to include in the statement.

   8. Order By: Select a sort order for the invoices listed on the statement. When the Print Invoices check box selected, invoices will be generated in the same order.

   9. Copies: Enter or select the number of copies of the statement to generate.

   10. Promotional Text: Enter optional text message to output on the final page of the statement.

   11. Click Process Statements.