Configuring Payment Methods

Configure the payment methods accepted at your property. Payment methods are referenced in reservations payment instructions. You can define a credit limit to each payment method and other features related to payment methods. The setup of the referenced payment transaction code determines the availability of the payment method for Deposits, Billing and Accounts Receivable payments.

Adding Payment Methods

Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Click New and complete the following:
1. Property: Enter or select the property.
2. Code: Enter an alpha-numeric code. The code entered here is displayed for selection when an agent is prompted for a payment method while booking a reservation and when checking in the reservation.
3. Description: Enter a description for the payment method.
4. Transaction Code: Select a payment transaction code from the list. For more information, see Configuring Transaction Codes.
5. Credit Card Type: Select a credit card type from the list when the payment method is a credit card.
6. Credit Limit: Enter a default credit limit.
7. Merchant Number: Enter the merchant number when the payment method is a credit card.
8. Surcharge (Available when the Credit Card Transaction Surcharge OPERA Control is active).
  1. Surcharge Percentage: Enter the percentage to charge for using this credit card payment method. This percentage is added to the total payment amount when posting deposit, guest or AR ledger payments.
  2. Surcharge Minimum: Enter the minimum payment amount before the credit card surcharge percentage is to be added.
    
    Note:
    Configure a sales charge transaction code to post the credit card surcharge and update the Default Surcharge Transaction Code OPERA Control.
9. Sequence: The number you enter here determines the position of the payment method code in the list of payment methods.
10. No Post: Select this check box to default the reservation payment instructions No Post checkbox when this payment method is selected as the payment type. No Post status restricts charges being posted to the reservation account.. For more information, see Managing Reservation Payment Instructions.
11. Reservation: Select this check box to allow the payment type to appear as a payment option from the Reservation Payment Instructions and block rooming list.
12. Card Information: Enter the following details for credit card payment methods. Values will default based on the Credit Card Type selected.
  1. Card Length: Enter the total number of characters used in the credit card number for this card type
  2. Card Prefix: If applicable, enter the common numbers that always precede the user's unique credit card number for this credit card brand. If the brand includes multiple prefixes, separate the prefix entries with a comma.
  3. Validation Rule: Select a validation rule from the list. Select the method to use for initial verification - Mod 7, Mod 10, User Defined, or No Validation.
  4. In the BIN range grid, enter the Card Range From and Card Range To numbers that define the BIN number ranges of valid credit card numbers that begin with each card prefix you specified in Card Prefix.
  5. To Add a row, click New.
  6. To Delete a row, click the vertical ellipsis Actions menu and select Delete.
Click Save.

Editing Payment Methods

Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Enter search criteria and click Search.
In the search results, click the vertical ellipsis Actions menu and select Edit.
In the Manage Payment Method panel, edit the required information. Property, Code and Transaction Code fields are not editable in this panel.
In the Card Information panel, edit the required information and click Save.

Deleting Payment Methods

Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Enter search criteria and click Search.
In the search results, click the vertical ellipsis Actions menu and select Delete.
In the Manage Payment Method panel, delete the required information. Property, Code and Transaction Code fields are not editable in this panel.
In the Card Information panel, delete the required information and click Save.

Copying Payment Methods

When the OPERA Multi-property Cross Reservation Cloud Service is active, you can copy Payment Methods to other properties from a Hub location using the Copy action. For more information, see Copying Configuration Codes to Multiple Properties.