1. User Guide
  2. Administration
  3. Financial Administration
  4. About Transaction Codes
  5. Configuring Routing Codes

Configuring Routing Codes

Prerequisites for Routing Codes

For each reservation, OPERA Cloud has up to 8 separate "cash" billing windows (1-8) to which charges can be posted.  When the OPERA Comp Accounting Cloud Service is active an additional 8 billing windows are available (101-108) for comp charges. Charges can be automatically transferred to one of these billing windows using routing instructions. 

Routing Codes allows you to group transaction codes into meaningful units in order to simplify the process of setting up charge Managing Profile Routing Instructions.

Table 13-25 Routing Codes Example

Routing Code Description Transaction Codes

PH

Phone

3000, 3010, 3020

RT

Room & Tax

1000, 1010, 1020, 1030, 1040

FD

Food

2000, 2010, 2020, 2030, 2040, 2050

BV

Beverage

2005, 2015, 2025, 2035, 2045, 2055

FB

Food and Bev

2000, 2010, 2020, 2030, 2040, 2050, 2005, 2015, 2025, 2035, 2045, 2055

Adding Routing Codes

  1. From the Administration menu, select Financial, select Transaction Management, and select Routing Codes.

  2. Click New and complete the following.

    1. Code. Enter a code for the routing code.

    2. Description. Enter a Description of the code.

    3. Apply To. Select the default days of the week.

    4. Routing Limits. Select the default Routing Limits. Routing Limits impose a limit on the total value of transactions that can be routed. (Available when the Routing Limits OPERA Control is active).

      1. Amount: specify a maximum amount for this routing instruction. The limit accepts the total amount you can route for any one reservation using this routing instruction. No limit is set if you leave the Limit field blank.

      2. Percentage: select this to route a percentage of the transactions associated with the routing instruction. For example, enter 10 in this field to route 10% of each transaction. Generates such as taxes and service charges are also split by the designated percentage.

      3. Covers: specify a default number of covers to auto-populate in the Covers field on the Routing Instructions screen when this routing code is selected. Covers indicate the number of charges or transaction codes the routing code covers. When charges via an interface are made against any of the transaction codes included in the routing code, OPERA Cloud divides each charge by the number of covers specified by the interface. If the number of POS covers is greater than or equal to the number of covers on the routing instruction, the per-cover charge is multiplied by the number of covers on the routing instruction and that amount is routed. If the number of POS covers is less than the number of covers on the routing instruction, the charge is not routed.

      4. Apply (Limit) Per Day. Select the check box to generate a separate routing instruction for each day of the stay. This may be useful, for example, when you want the routing limit to apply to each day of the stay rather than to the entire stay or to a range of dates.

    5. Transaction Codes. Select the transaction codes to include in the routing code.

      1. From the Available panel search and select the transaction code(s) to associate with the new routing code (hold down the Ctrl key to select multiple transaction codes).

      2. Click > to move the selected codes to the Selected panel. 

      3. You can filter the Available list or the Selected list of transaction codes by entering a transaction code in the Filter field and clicking Go.

  3. Click Save.

Editing Routing Codes

  1. From the Administration menu, select Financial, select Transaction Management, and select Routing Codes.

  2. Enter search criteria for routing codes and click Search.

  3. In the search results, select the routing code and click the vertical ellipsis and select Edit.

  4. Update the routing code configuration

  5. Click Save.

Deleting Routing Codes

  1. From the Administration menu, select Financial, select Transaction Management, and select Routing Codes.

  2. Enter search criteria for routing codes and click Search.

  3. In the search results, select the routing code and click the vertical ellipsis and select Delete.

  4. Click Delete to confirm.

Copying Routing Codes

When the OPERA Multi-property Cross Reservation Cloud Service is active you can copy routing codes to other properties from a hub location.

To copy routing codes to another property, the transaction codes included in the routing code must exist at the "target" property.

See Copying Configuration Codes to Multiple Properties

Parent topic: About Transaction Codes