Managing AR Invoice Details

You can adjust invoice charges or post additional charges to AR invoices when the No Modify Invoice and the Folio No Reprint OPERA Controls are inactive, and the invoice is not finalized (Available when the Invoice Finalize Date OPERA Control is active).

When the Charges Transfer OPERA Control is active you can transfer charges from one AR invoice to another.

Postings Additional Charges to AR Invoices

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Enter search criteria and click Search.
Select the AR Account in the search result, then click I Want To. . . and select Invoices.
Click Manage.
Select an invoice, then click Manage Invoice Details.
Click the vertical ellipsis Actions menu and select Post Charges.
1. Complete the following:
2. Transaction Code: Enter or select the charge from the list.
3. Price: Enter the amount. (Enter a negative amount to post a rebate adjustment)
4. Quantity: Enter the quantity.
5. Supplement: Use this field for supplemental information about the charge.
6. Reference: Use this field for reference information for the charge.
7. Check Number: Enter a number if applicable.
8. Arrangement Code: Enter or select a folio arrange code (Enabled when the Arrangements OPERA Control is active).
9. Click Post Charges.

Posting Adjustment Charges to AR Invoices

After posting transactions, you can make the following changes using the Post Adjustments feature:

Adjust postings made on or before the current business date.
Make a flat-amount or a percentage change to invoice transactions based on transaction codes/routing codes and date range.

You can post adjustments to AR invoices when the No Modify Invoice and the Folio No Reprint OPERA Controls are inactive. The AR Invoice Adjustment Period AR OPERA Control determines the period after the invoice date that an invoice can be adjusted. The Adjust action is unavailable if there are no charges on the invoice remaining open to adjustment or when the invoice is finalized (Available when the Invoice Finalize Date OPERA Control is active).

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Enter search criteria and click Search.
Select the AR Account in the search result, then click I Want To. . . and select Invoices.
Click Manage.
Select an invoice, then click Manage Invoice Details.
Click the vertical ellipsis Actions menu and select Post Charges.
1. Complete the following:
2. Amount/Percentage
  1. Select Amount to adjust all selected transactions by the same fixed amount.
  2. Select Percentage to adjust all selected transactions by the same fixed percentage.
3. Amount: Enter the amount or percentage to adjust.
4. Reason: Select an adjustment reason from the list.
5. Reason Text: Update or enter reason text as needed.
6. Click Process Adjustments.

Editing AR Invoice Charges

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Enter search criteria and click Search.
Select the AR Account in the search result, then click I Want To. . . and select Invoices.
Click Manage.
Select an invoice, then click Manage Invoice Details.
1. Select a charge, then click the vertical ellipsis Actions menu and select Edit Posting.
2. Supplement: Use this field for supplemental information about the charge.
3. Reference: Use this field for reference information for the charge.
4. Check Number: Enter a POS check number if applicable.
5. Click Save Transaction.

Transferring AR Invoice Charges

When the Charges Transfer OPERA Control is active you can transfer charges from one AR invoice to another. You cannot transfer the charges for an invoice with a statement number assigned. (Available when the Statement Numbers OPERA Control is active),

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Enter search criteria and click Search.
Select the AR Account in the search result, then click I Want To. . . and select Invoices.
Click Manage.
Select an invoice, then click Manage Invoice Details.
1. Select a charge, then click the vertical ellipsis Actions menu and select Edit Posting.
2. Select a Transfer Scope.
3. To transfer to a different invoice in the current account:
  1. Select to transfer the charges to a different invoice in the current AR account.
  2. Search and select the invoice from the list and click Select Invoice.
  To transfer to a different invoice in a different account:
  1. Select to transfer the charges to a different AR account and invoice.
  2. Enter the account number or search for the AR Account.
  3. Enter or search the invoice number to receive the transferred charges.
4. Click Transfer Postings.

Generating AR Invoices

From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.
Enter search criteria and click Search.
Select the AR Account in the search result, then click I Want To. . . and select Invoices.
Click Manage.
Select an invoice, then click Manage Invoice Details.
1. Click View Folio.
2. Folio Style: Click to select a folio style. For more information, see Selecting Folio Styles for Viewing, Printing.
3. View in Currency: Click to select a currency from the list (Available when the Ability to Quote Rates in Foreign Currencies OPERA Control is active).
  1. Select a currency from the list.
  2. Click Select.
4. Folio Text: Click to add folio-specific text to appear when generating the folio (Available when the Additional Folio Text OPERA Control is active).
  1. Enter Promotional or Reference text into the fields.
  2. Click Save.
5. Select a destination.
  1. Preview: Select to generate as PDF file.
  2. Print: Select a printer from the list. For more information, see Configuring Printers.
  3. Email: Select an email address from the list.
    1. Click New Email to add an email address.
    2. Email Type: Select an email type from the list.
    3. Email Address: Enter an email address.
    4. Click Save.
  4. Download: Select to download PDF file.
6. Click Process.