Financial Handling Examples
This topic describes how OPERA Cloud processes and reports various financial transactions on the trial balance.
The following transactions are examined:
-
Currency Exchange
-
Check Exchange
-
Deposit Payment
-
Deposit Transfer Upon Check-in
-
Reservation Account settlement to AR Account
-
New AR Invoice
-
AR Invoice Payment
Currency Exchange
OPERA Cloud tracks currency exchange using the transaction code selected in the Currency Exchange Paid Out OPERA Control.
The following example shows the trial balance for an exchange of A$100 to US$50.51.
Local currency is paid out and foreign currency is received in.
Trn. Code | Description | Nett Sales Amount | Deposit Ledger | Guest Ledger | ||
---|---|---|---|---|---|---|
Balance For |
4-Jul-22 |
$ - |
$ - |
|||
Debit |
Credit |
Debit |
Credit |
|||
8503 |
Currency Ex. Paid Out |
$ 50.51 |
||||
9000 |
Cash A$100 |
$ 50.51 |
||||
Total |
$ - |
$ - |
Check Exchange
OPERA Cloud tracks currency exchange using the transaction code selected in the Check Exchange Paid Out OPERA Control.
Local currency is paid out and travelers check is received in.
Trn. Code | Description | Net Sales Amount | Deposit Ledger | Guest Ledger | ||
---|---|---|---|---|---|---|
Balance For |
6-Jul-02 |
$ - |
$ - |
|||
Debit |
Credit |
Debit |
Credit |
|||
8504 |
Check Ex. Paid Out |
$ 200.00 |
||||
9010 |
Check $200 |
$ - |
$ 200.00 |
|||
Total |
$ - |
$ - |
Deposit Payments
Deposits posted to reservation affect the deposit ledger.
T/A commission is a special payment transaction code used to track prepayment of travel agent when the agent remits deposit for the nett rate, retaining their commission in advance of the stay. The transaction code to post prepaid travel agent commission payment is specified in the Default Transaction Code For Prepaid Commission OPERA Control.
Trn. Code | Description | Net Sales Amount | Deposit Ledger | Guest Ledger | ||
---|---|---|---|---|---|---|
Balance For |
7-Jul-02 |
$ - |
$ - |
|||
Debit |
Credit |
Debit |
Credit |
|||
9000 |
Cash |
$ 300.00 |
||||
9050 |
Check |
$ 150.00 |
||||
9800 |
T/A Commission |
$ 15.00 |
||||
Total |
-$ 465.00 |
$ - |
Deposit Transfer Upon Check In
When a reservation with deposit is checked in, the credit balance is transferred to the Guest Ledger using the transaction code used is specified in the Deposit Ledger Transaction Code OPERA Control.
Trn. Code | Description | Net Sales Amount | Deposit Ledger | Guest Ledger | ||
---|---|---|---|---|---|---|
Balance For |
8-Jul-02 |
-$ 465.00 |
$ - |
|||
Debit |
Credit |
Debit |
Credit |
|||
9890 |
T/F Deposit |
$ - |
$ 300.00 |
$ 300.00 |
||
9890 |
T/F Deposit |
$ - |
$ 165.00 |
$ 165.00 |
||
Total |
0 |
$ 465.00 |
Transfer From Guest Ledger to AR Ledger
A 'Direct Bill ' / 'AR Ledger Transfer' payment method is used to settle a reservation sub-account (billing window) balance and transfer the amount to an AR Account as an invoice.
The 'Direct Bill ' / 'AR Ledger Transfer' transaction code used is specified in the Direct Bill Settlement Code OPERA Control.
Trn. Code | Description | Net Amount | Deposit Ledger | Guest Ledger | Pkg Ledger | AR Ledger | ||||
---|---|---|---|---|---|---|---|---|---|---|
Trn. Code |
Description |
Net Amount |
Deposit Ledger |
Guest Ledger |
Pkg Ledger |
AR Ledger |
||||
Balance For |
3-Jul-02 |
0 |
0 |
0 |
0 |
0 |
||||
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
|||
1000 |
Accommodation |
$ 90.91 |
$ 100.00 |
|||||||
2101 |
Food |
$ 47.62 |
$ 60.00 |
|||||||
2102 |
Beverage |
$ 19.09 |
$ 20.00 |
|||||||
2600 |
Minibar |
$ 23.81 |
$ 25.00 |
|||||||
3100 |
Local Call |
$ 1.00 |
$ 1.00 |
|||||||
8100 |
Federal Tax |
$ 10.00 |
||||||||
8150 |
State Tax |
$ 2.72 |
||||||||
9003 |
Direct Bill Settlement (AR Ledger Transfer) |
$ - |
$ 196.00 |
$ 196.00 |
||||||
Total |
$ 196.00 |
$ - |
$ - |
$ 196.00 |
$ 196.00 |
$ - |
$ - |
$ 196.00 |
$ - |
|
$ 196.00 |
$ - |
$ - |
$ - |
$ 196.00 |
New AR Invoice
The following example shows an invoice created in an AR Account.
Trn. Code | Description | Net Sales Amount | Deposit Ledger | Guest Ledger | Pkg Ledger | AR Ledger | ||||
---|---|---|---|---|---|---|---|---|---|---|
Balance For |
09-JUL- 22 |
0 |
0 |
0 |
$196.00 |
|||||
|
|
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
|
1000 |
Accommodation |
$90.90 |
|
|
|
|
|
$100.00 |
||
7999 |
Tax |
$9.10 |
|
|
|
|
|
|
|
|
Total |
$100.00 |
0.00 |
0.00 |
0.00 |
00.00 |
0.00 |
0.00 |
$100.00 |
0.00 |
|
|
|
0.00 |
0.00 |
0.00 |
$296.00 |
AR Invoice Payment
The following example shows the payment applied to two AR invoices
Trn. Code | Description | Net Amount | Deposit Ledger | Guest Ledger | Pkg Ledger | AR Ledger | ||||
---|---|---|---|---|---|---|---|---|---|---|
Balance For |
10-JUL- 22 |
0 |
0 |
0 |
$296.00 |
|||||
|
|
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
Debit |
Credit |
|
9100 |
Bank EFT |
|
|
|
|
|
|
$196.00 |
||
9000 |
Cash |
|
|
|
|
|
|
$100.00 |
||
Total |
|
0.00 |
0.00 |
0.00 |
0.00 |
0.00 |
0.00 |
0.00 |
$296.00 |
|
|
|
0.00 |
0.00 |
0.00 |
0.00 |
Parent topic: Financials