Generating a Folio for a Billing Window

By default, folios are generated in the style selected in the Default Folio Style  OPERA Control, but you can select a different style in the Folio Print Options. The cashier number output on the folio is the cashier assigned to the user generating the folio. In the event a user does not have a cashier number assigned, the first open cashier number is output.  If no cashiers are open, the cashier selected for the Night Audit Cashier  OPERA Control is output.

When the Ability to Quote Rates in Foreign Currencies OPERA Control is active, you can generate folios in any currency for which exchange rates are set up. For more information, see Managing Currency Exchange Rates.

When the Additional Folio Text OPERA Control is active, you can enter reservation-specific promotional or reference text to include on the folio. For example, you could indicate a travel agent voucher number or purchase order reference details on an AR invoice.

The workflow for Folio Settlements is different when a Folio Type is configured for Tax Folio. When you perform a Folio Settlement on a folio window, where at least one of the Tax Folio Transaction Codes are posted, then the transactions are divided into two folios.

• The first folio settles all transactions that are not defined in the Tax Folio Transaction Codes OPERA Control.

• The second folio is considered the Tax Folio, which settles all transactions that are defined in the Tax Folio Transaction Codes OPERA Control.

When the Fiscal Folio Printing and Supporting Documents OPERA Controls are active a folio sequence number is assigned to the folio and details sent to the fiscal partner. If no cashier number is selected for the user, no cashier number is output on the folio. For more information, see Using Supporting Documents.

Note:

When the Fiscal Folio Printing and Associated Folio Details Required for a Credit Bill OPERA Controls are active, a Fiscal Printing window appears when a Credit Bill is generated during settlement on the Billing screen. Bill No., Fiscal Bill No., Bill Folio Type, Bill Queue Name, and Bill Date fields must be entered to proceed.

1. From the OPERA Cloud menu, select Front Desk, and then select In House.

2. Enter search criteria and then click Search.

3. Select the reservation from the search results, click I Want To. . . and select Billing.

4. Click I Want To. . .  and then click Generate Folio for a Window.

   Note:

   For reservation account billing windows with no transactions, a folio is not generated and the message "There are no postings to generate the folio" displays.

5. On the Generate a Folio screen:

   1. Select a Window.

   2. Folio Print Options:

      1. Folio Style: Click to select a folio style. For more information, see Selecting Folio Styles for Viewing, Printing.

      2. View in Currency: Click to select a currency from the list (available when the Ability to Quote Rates in Foreign Currencies OPERA Control is active).

         1. Select a Currency from the list.

         2. Click Select.

      3. Folio Text: Click to add folio-specific text to appear when generating the folio (available when the Additional Folio Text OPERA Control is active).

         1. Enter Promotional or Reference text into the fields.

         2. Click Save.

   3. Select a destination.

      1. Preview: Select to generate as PDF file.

      2. Print: Select a printer from the list. For more information, see Configuring Printers.

      3. Email: Select to send an email with PDF attachment.

         1. Email Address: Select an email address from the list.

            1. Click New Email to add an email address.

            2. Email Type: Select an email type from the list.

            3. Email Address: Enter an email address.

            4. Click Save.

      4. Download: Select to download PDF file.

         1. File Format: Select a format from the list.

   4. Click Process.