Configuring Sales Allowances
The Overbook Sales Allowance task can be granted to permit sales agents to override the sales allowance limit and continue with the group block creation.
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Define a number of rooms for a specific date range.
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Select the days of the week affected by the sales allowance within the date range.
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Define cutoff days for the date range.
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Enable an increase or a decrease in the entered number of rooms and date range.
Loading Sales Allowances
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From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
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Click Load and enter or select the following:
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Property: Select or confirm the property.
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Start Date: Beginning date that the sales allowance is valid.
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End Date: The last day that the sales allowance is valid.
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Sales Allowance: Number of room nights to allocate as the sales allowance for the specified dates (note: the value cannot be greater than the total number of inventory rooms).
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Cutoff Days: The number of days the allowance is in effect before it is cut off. The cutoff date must be within the specified date range.
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Days of the Week: Select the days of the week in which the sales allowance is valid.
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Click Save.
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Updating Sales Allowances
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From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
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Enter search criteria then click Search.
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Search results show configured sales allowances start dates and cutoff dates, plus the following columns of information:
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Allowance: The number of rooms allowed for group reservations during the date range.
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Available: The current number of rooms available out of the sales allowance.
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Booked: The number of rooms currently booked out of the sales allowance.
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Overbooked: The number of rooms overbooked above the sale allowance.
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From search results, click Loadand enter or select the following:
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Property: Select or confirm the property.
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Start Date: Beginning date that the sales allowance is valid.
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End Date: The last day that the sales allowance is valid.
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Increase/Decrease: Select the check box to enable increasing or decreasing the existing sales allowance quantity. Enter a minus sign (such as -10) before the number to decrease the quantity. Otherwise, the number is added to the pre-existing quantity.
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Sales Allowance: Number of room nights to allocate as the sales allowance for the specified dates (note: the value cannot be greater than the total number of inventory rooms).
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Cutoff Days: The number of days the allowance is in effect before it is cut off. The cutoff date must be within the specified date range.
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Days of the Week: Select the days of the week in which the sales allowance is valid.
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Click Save.
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Deleting Sale Allowances
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From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
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Enter search criteria then click Search.
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From search results, select a Sales Allowance and click Delete.
Note:
If rooms are allocated during the date range, you are prevented from deleting the record. -
Click Delete.
Related Topics
Parent topic: Block Management Overview