Financial Handling Examples

This topic describes how OPERA Cloud processes and reports various financial transactions on the trial balance.

The following transactions are examined:

• Currency Exchange

• Check Exchange

• Deposit Payment

• Deposit Transfer Upon Check-in

• Reservation Account settlement to AR Account

• New AR Invoice

• AR Invoice Payment

Currency Exchange

OPERA Cloud tracks currency exchange using the transaction code selected in the Currency Exchange Paid Out OPERA Control.

The following example shows the trial balance for an exchange of A$100 to US$50.51.

Local currency is paid out and foreign currency is received in. 

Trn. Code	Description	Nett Sales Amount	Deposit Ledger		Guest Ledger
Balance For	4-Jul-22		$                                 -		$                                 -
			Debit	Credit	Debit	Credit
8503	Currency Ex. Paid Out				$    50.51
9000	Cash A$100					$    50.51
Total			$                                 -		$                                 -

Check Exchange

OPERA Cloud tracks currency exchange using the transaction code selected in the Check Exchange Paid Out OPERA Control.

Local currency is paid out and travelers check is received in. 

Trn. Code	Description	Net Sales Amount	Deposit Ledger		Guest Ledger
Balance For	6-Jul-02		$                                 -		$                                 -
			Debit	Credit	Debit	Credit
8504	Check Ex. Paid Out				$  200.00
9010	Check $200	$                      -				$  200.00
Total			$                                 -		$                                 -

Deposit Payments

Deposits posted to reservation affect the deposit ledger.

T/A commission is a special payment transaction code used to track prepayment of travel agent when the agent remits deposit for the nett rate, retaining their commission in advance of the stay. The transaction code to post prepaid travel agent commission payment is specified in the Default Transaction Code For Prepaid Commission OPERA Control. 

Trn. Code	Description	Net Sales Amount	Deposit Ledger		Guest Ledger
Balance For	7-Jul-02		$                                 -		$                                 -
			Debit	Credit	Debit	Credit
9000	Cash			$  300.00
9050	Check			$  150.00
9800	T/A Commission			$     15.00
Total			-$ 465.00		$                                 -

Deposit Transfer Upon Check In

When a reservation with deposit is checked in, the credit balance is transferred to the Guest Ledger using the transaction code used is specified in the Deposit Ledger Transaction Code OPERA Control.

Trn. Code	Description	Net Sales Amount	Deposit Ledger		Guest Ledger
Balance For	8-Jul-02		-$                       465.00		$                                 -
			Debit	Credit	Debit	Credit
9890	T/F Deposit	$                      -	$  300.00			$  300.00
9890	T/F Deposit	$                      -	$  165.00			$  165.00
Total			0		$  465.00

Transfer From Guest Ledger to AR Ledger

A 'Direct Bill ' / 'AR Ledger Transfer' payment method is used to settle a reservation sub-account (billing window) balance and transfer the amount to an AR Account as an invoice.

The 'Direct Bill ' / 'AR Ledger Transfer' transaction code used is specified in the Direct Bill Settlement Code  OPERA Control.

Trn. Code	Description	Net Amount	Deposit Ledger		Guest Ledger		Pkg Ledger		AR Ledger
Trn. Code	Description	Net Amount	Deposit Ledger		Guest Ledger		Pkg Ledger		AR Ledger
Balance For	3-Jul-02	0	0		0		0		0
			Debit	Credit	Debit	Credit	Debit	Credit	Debit	Credit
1000	Accommodation	$               90.91			$  100.00
2101	Food	$               47.62			$    60.00
2102	Beverage	$               19.09			$    20.00
2600	Minibar	$               23.81			$    25.00
3100	Local Call	$                 1.00			$       1.00
8100	Federal Tax	$               10.00
8150	State Tax	$                 2.72
9003	Direct Bill Settlement (AR Ledger Transfer)	$                      -				$  196.00			$  196.00
Total		$            196.00	$           -	$           -	$  196.00	$  196.00	$           -	$           -	$  196.00	$           -
		$            196.00	$           -		$           -		$           -		$  196.00

New AR Invoice

The following example shows an invoice created in an AR Account.

Trn. Code	Description	Net Sales Amount	Deposit Ledger		Guest Ledger		Pkg Ledger		AR Ledger
Balance For	09-JUL- 22		0		0		0		$196.00
			Debit	Credit	Debit	Credit	Debit	Credit	Debit	Credit
1000	Accommodation	$90.90							$100.00
7999	Tax	$9.10
Total		$100.00	0.00	0.00	0.00	00.00	0.00	0.00	$100.00	0.00
			0.00		0.00		0.00		$296.00

AR Invoice Payment

The following example shows the payment applied to two AR invoices

Trn. Code	Description	Net Amount	Deposit Ledger		Guest Ledger		Pkg Ledger		AR Ledger
Balance For	10-JUL- 22		0		0		0		$296.00
			Debit	Credit	Debit	Credit	Debit	Credit	Debit	Credit
9100	Bank EFT									$196.00
9000	Cash									$100.00
Total			0.00	0.00	0.00	0.00	0.00	0.00	0.00	$296.00
			0.00		0.00		0.00		0.00