Posting Batch Charges

Batch Charges enables you to simultaneously post a single charge to multiple rooms or to individual rooms in a group. You can also post a single charge to all rooms associated with one travel agent or to all checked-in guests. Examples of batch posting includes charging each member in a group for baggage handling or charging a number of individual guests for a sightseeing excursion.

When the Transaction Discount OPERA Control is active, charges may be automatically discounted for specific members. For more information, see About Membership Auto Discounting. When the Allow Negative Postings (Charges) OPERA Control is inactive you cannot post negative charges to reservation accounts; overriding the Post Negative Amounts task assigned to your role(s).

Fast posting is used to rapidly post the same charge to multiple room reservation accounts. This feature is useful for manually posting point of sale (POS) charges to room accounts when integration with the POS system is unavailable. Other uses are for posting laundry or mini bar (summary totals).

1. From the OPERA Cloud menu, select Financials, select Cashiering, and then select Batch Charges.
2. On the Batch Charges screen, search for reservations.
   1. Reservation Status: Select one or more reservation status. No Show and Cancelled status is displayed when the No Show and Cancellation Postings OPERA Control is active.
   2. Include Pseudo Rooms: Include pseudo room type reservations in the search.
   3. Include No Post: Post charge to reservations indicated No Post (cash only).
   4. Advanced Checkin: Search for arrival reservations that are indicated as Advance Checked In (available when Advance Check In control is active).
3. Click Search.
4. Select one or more reservations in the search results.
5. Click Post Charge.
6. On the Posting Details screen:
   1. Code: Enter or select the transaction code.
   2. Price: Enter a price for the charge.
   3. Quantity: Enter a quantity.
   4. Supplement: Enter any supplemental information for charge.
   5. Covers: Enter the number of covers. (Available when the Post Covers OPERA Control is active and the Post Covers task is granted).
   6. Reference: Enter a reference number for the charge.

      Note:

      The amount posted will be Price x Quantity.
   7. Click Post Charge.
      A Batch Charge Status screen displays the result.
   8. Click Report to generate a report.