1. User Guide
  2. OPERA Cloud
  3. Financials
  4. Cashiering and Finance
  5. About Billing
  6. Generating a ProForma Folio

Generating a ProForma Folio

Prerequisites for Generating a ProForma Folio

You can generate a preliminary bill with the actual and anticipated fixed, package, accommodation and tax charges for the duration of the stay. A proforma folio only applies to Billing window #1. Room routing of charges are included on the proforma folio for the routed-to reservation and not for the routed-from reservation. Generating a proforma folio does not actually post the anticipated charges to the reservation account and is not regarded as an actual folio or bill; it is a provided as an estimate only.

The cashier number output on a proforma folio is the cashier assigned to the user generating the folio. In the event a user does not have a cashier number assigned, the first open cashier number is output on the pro-forma folio. If no cashiers are open in your property, the cashier selected for the Night Audit Cashier OPERA Control is output.

Note:

You cannot generate a proforma folio for a reservation in Checked Out, Cancelled, or No Show status.

When the Ability to Quote Rates in Foreign Currencies OPERA Control is active, any rate or package pricing setup in a foreign currency is converted to your properties currency based on the current posting exchange rate. For more information, see Managing Currency Exchange Rates.

When the Fiscal Folio Printing and Supporting Documents OPERA Controls are active a folio sequence number is assigned to the folio and details sent to the fiscal partner. If no cashier number is selected for the user, no cashier number is output on the folio. For more information, see Using Supporting Documents.

When the Tax Folio Transaction Code OPERA Control has a value selected, and the Folio Type has the Tax Folio check box selected, generating a proforma folio for a billing window with at least one of the Tax Folio transaction codes posted, generates a separate Tax Folio for the Tax Folio transaction codes.

  1. From the OPERA Cloud menu, select Bookings, select Reservations, and then select Manage Reservation.
  2. Enter search criteria then click Search.
  3. Select the reservation from the search results, click I Want To . . . and select Billing.
  4. Click I Want To . . . and then click Proforma Folio.
  5. Select the folio print options. For more information, see Generating a Folio for a Billing Window.
  6. Click Process.

Parent topic: About Billing