Using Quick Events

Prerequisites for Using Quick Events

Use Quick Events to create a block and event simultaneously. A zero-night block is auto-created for the event based on the Quick Event OPERA Control and Default New Block Status settings. Start by selecting the function space and start/end time for the event in the Function Diary. To later add a room allocation to the block, update the nights and other details in Manage Block.

Note:

Your assigned role(s) must be granted New/Edit Block and New/Edit Catering Events tasks to use Quick Events.

Creating Quick Events

1. From the OPERA Cloud menu, select Bookings, select Events, and select Function Diary.

2. Enter search criteria and click Search.

3. Select the day to view.

4. Select the Function Space in the Function Diary, click the Start time, click the End time, and then select Quick Event from the Create prompt.

   1. Alternatively, click I Want To . . . and create a Quick Event without selecting a function space or times.

5. Complete the Quick Event details:

   1. Block Details:

      1. Account: Click to search and select a sales account to link to the block. The Quick Profile Search screen is displayed where you can search for a Company, Travel Agent, and related Contact Profiles to associate with the Block. Or, you can select I Want To . . . and create a new profile. For more information, see: Creating a Sales Account Profile.

      2. Contact: Click to search and select a contact to link to the block.

      3. End Date: Enter or select an end date.

      4. Block Name: Enter a name for the block.

      5. Block Code: Enter a block code. The Block code must be unique when the Unique Block Code OPERA Control is active. The Block Code format is determined by the Block Code Generation Pattern OPERA Control.

         • Click Get Default Block Code to generate a block code.

      6. Market: Select a market code from the list; used for statistical purposes. Field will default based on the Quick Event Market Code

      7. Source: Select a source code from the list; used for statistical purposes. Field will default based on the Quick Event Source Code OPERA Control.

   2. Event Details: For more information, see: Creating Events from Manage Block.

   3. Select from the following actions:

      1. Select Alternate Space: Select an alternate space for the event. For more information, see: Managing Alternate Space Events.

      2. Save and Create Another Event. Saves your new event and takes you into the creation process for the next event.

      3. Save and Create Sub Event: Saves your new event and takes you into the creation process for a sub event. For more information, see: Managing Sub Events.

      4. Save and Manage Event: Saves your new event and takes you to the Event Presentation screen where you can continue to manage the event, for example, by adding notes or resources.

      5. Save: Saves your new event.