Generating Pro Forma Folios

Prerequisites for Generating a ProForma Folio

A pro-forma folio can be generated for reservations prior to arrival or for reservations that have already checked in. For expected reservations, the pro-forma folio includes projected accommodation charges, fixed charges, routed charges, and all associated service charges and taxes for the stay duration. For checked in reservations, the pro-forma folio includes all incurred charges, as well as other projected charges for the remaining stay duration. A proforma folio only applies to Billing window #1 and does not actually post the anticipated charges to the reservation account and is not regarded as an actual folio or bill; it is a provided as an estimate only. The pro-forma folio is generated using the customized folio template and is not stored for re-printing.

Room-routing of charges are displayed on the pro-forma folio for the routed to reservation and not for the routed from reservation. For example, Reservation A is for 3 nights and has room routing instructions to have all of their transaction codes for the entire stay routed to Reservation B. Therefore when generating a pro-forma folio for Reservation B, the folio will display all of the anticipated charges for Reservation B as well as all of the anticipated charges for Reservation A. So the generated pro-forma Folio for Reservation A will display no charges.

The cashier number output on a proforma folio is the cashier assigned to the user generating the folio. In the event a user does not have a cashier number assigned, the first open cashier number is output on the pro-forma folio. If no cashiers are open in your property, the cashier selected for the Night Audit Cashier OPERA Control is output.

Note:

You cannot generate a proforma folio for a reservation in Checked Out, Cancelled, or No Show status.

When the Ability to Quote Rates in Foreign Currencies OPERA Control is active, any rate or package pricing setup in a foreign currency is converted to your properties currency based on the current posting exchange rate. For more information, see Managing Currency Exchange Rates.

When the Fiscal Folio Printing and Supporting Documents OPERA Controls are active a folio sequence number is assigned to the folio and details sent to the fiscal partner. If no cashier number is selected for the user, no cashier number is output on the folio. For more information, see Using Supporting Documents.

When the Tax Folio Transaction Code OPERA Control has a value selected, and the Folio Type has the Tax Folio check box selected, generating a proforma folio for a billing window with at least one of the Tax Folio transaction codes posted, generates a separate Tax Folio for the Tax Folio transaction codes.

1. From the OPERA Cloud menu, select Bookings, select Reservations, and then select Manage Reservation.
2. Enter search criteria then click Search.
3. Select the reservation in the search results, then click I Want To. . . and select Billing.
4. Select the folio print options. For more information, see Generating a Folio for a Billing Window.
5. Click Process.