Configuring Additional Charges

Use Additional Charges to configure a charge (for example, resort fee) to be posted during the End of Day Post Room & Tax procedure and other scenarios where the room & tax charges are posted (for example, Advance Folio). Additional Charges are calculated based on their configuration.

Adding Additional Charges

From the Administration menu, select Financial, select Cashiering Management, and select Additional Charges.
Click New and complete the following:
1. Property: Select or confirm the property.
2. Code: Enter a code for the Additional Charge.
3. Description: Enter a description for the Additional Charge.
4. Transaction Code: Select the Transaction Code to post for the charge.
5. Start Date: Enter or select the first business date for which the Additional Charge should post.
6. End Date: Enter or select the last business date for which the Additional Charge should post.
7. Value Type: Select the radio button for Amount or Percentage, to indicate whether the Additional Charge should be calculated as a flat amount or percentage.
8. Amount: Enter the control value of the Additional Charge. This value is considered when calculating the amount to post.
9. Calculation Rule: Select the Calculation Rule for the Additional Charge.
10. Posting Rhythm: Select the Posting Rhythm pattern for the Additional Charge.
  1. Every Night: The Additional Charge is calculated and posted for every night of the stay.
  2. Arrival Night: The Additional Charge is calculated and posted only on the first night of the stay.
  3. Last Night: The Additional Charge is calculated and posted only on the last night of the stay.
11. Calculation Type: Select the Calculation Type for the Additional Charge. Note: This field is only available when Percentage is selected as the Value Type.
  1. Total Rate Amount Net: The percentage is calculated against the sum of the net room revenue and net package revenue.
  2. Total Rate Amount Gross: The percentage is calculated against the sum of the net room revenue, room tax, net package revenue, and package tax.
  3. Rate Amount Net: The percentage is calculated against the net room revenue.
  4. Rate Amount Gross: The percentage is calculated against the sum of the net room revenue and room tax.
  5. Total Cost of Stay: The percentage is calculated against the sum of the net room revenue, room tax, net package revenue, package tax, and Fixed Charges, then multiplied by the number of stay Nights.
12. Add Group: Select to create a container for all Conditions within the group.
13. Group Logic: Select the logic by which all conditions within the group will be considered.
  1. All Conditions: A reservation must meet all condition criteria for the Additional Charge to post (for example, Market Code=IND AND Rate Code=RACK AND Room Type=K).
  2. Any Condition: A reservation must meet only one of the condition criteria for the Additional Charge to post (for example, Market Code=IND OR Rate Code=RACK OR Room Type=K).
14. Field Code: Select the field for which you want to set a condition.
15. Operator: Select the operator to be applied by the condition.
16. Value: Select or enter the value to be considered by the condition.
Save: Select to save the condition.

Note:
After saving the Condition, you can choose Add Condition to create additional conditions for this Additional Charge, or you can select Save to save the Condition Group. Once the Condition Group is saved, select Save a final time to save all configuration for the Additional Charge.

Editing Additional Charges

From the Administration menu, select Financial, select Cashiering Management, and select Additional Charges.
Enter search criteria in the search result, then click Search.
Select the Edit icon for the Additional Charge you want to modify.
1. Update details.
2. Inactive: Select to inactivate the Additional Charge.
3. Click Save.

Deleting Additional Charges

From the Administration menu, select Financial, select Cashiering Management, and select Additional Charges.
Enter search criteria in the search result, then click Search.
Select the Delete icon for the Additional Charge you want to remove.
Click Delete to confirm.