Self-service dictionary management updates

Summary

Enhancements to dictionary loading and MedDRA re-coding self-service tools (Enhancements 35514161, 36721721, 36019096, and 35353788)

Description

The dictionary management self-service tool is enhanced to improve system reliability and usability.

Dictionary loading

• Improved load experience—The Dictionary Type field is moved before the Dictionary File field to enable you to select the dictionary type first and review key details before initiating a load, such as the last version loaded, last updated date, and current status.
• Automatic version detection for all dictionaries—The dictionary version is now automatically derived from the uploaded files for all supported dictionaries except EDQM. Previously this feature was limited to MedDRA dictionary loading. If a required version file is missing, a clear error message guides you to resolve the issue.
• Enhanced load handling and cancellation—You can now cancel a dictionary load that hangs due to incomplete backend setup or unforeseen errors. If a load takes too long, it can be safely canceled without administrative intervention, improving responsiveness, and minimizing downtime.
• Automated configuration file (MDB) handling—While loading the dictionary, the configuration file (MBD file) are automatically picked from the installation folder based on the selected dictionary type. This streamlines the loading process by removing the need for manual acquisition or identification of MDB files. After Argus upgrade, the application automatically uses the latest MDB/configuration file available for the corresponding dictionaries. If Argus has not been upgraded but support for the latest MedDRA versions is required, the functionality to upload new MDB files remains available.

MedDRA Recode

• Historical MedDRA recode logs—To ensure critical log data is preserved and accidental overwriting is prevented, you can now download the last three historical MedDRA recode logs for both update and view-only executions.
• Multiple enterprise log management—When recoding is performed across multiple enterprises in a single execution, the system now generates a master ZIP file that contains individual ZIP files for each enterprise’s recode logs with enterprise short name prefixed in the ZIP file name for easy identification. This streamlined approach simplifies review and access to log data. Additionally, Argus provides the option to automatically email the individual logs to the user who initiated the recode once the process is complete using the general email Argus Service.
• Controlled MedDRA recode in update mode—MedDRA recoding in the Update mode is now permitted only when the system is in Maintenance mode, providing greater oversight and safety when performing MedDRA updates. You must have Global Admin privileges to enable or disable the Maintenance mode.
• Country of Interest (COI) in MedDRA logs—The Country of Interest (COI) column is now included in the MedDRA recode logs to displaying the country information provided in the Case Form > General Information section. This enhancement simplifies country-specific audits and analysis during the recoding process.