Edit the shipment Received On date

Users can update the shipment Received On (UTC) date while preserving inventory integrity and auditability.

Authorized users can edit the Received On (UTC) date for inventory request and destruction shipments at sites and depots, improving accuracy in inventory and compliance records.

• Two fields—Registered On (UTC) and Received On (UTC)—are now available in the Shipments tab. Both are initially populated with the same date—the date on which the shipment was registered in Clinical One Cloud Service.

• The Received On (UTC) field can be updated to reflect the actual receipt date. The selected date must be on or after the shipment creation date and on or before the Registered On (UTC) date.

  This is useful when a shipment is registered after it is received, allowing you to backdate the Received On (UTC) field to reflect the actual receipt date.

More information about this feature can be found in the Sponsor and CRO User Guide and the Site User Guide after the assessment upgrade completes.

Permissions and study role updates

You must be assigned to a study role that includes the Edit Shipment Received Date permission to update the Received On (UTC) date.

Note:

Site users can update shipments received at their assigned site, and depot users can update shipments received at their assigned depot.

• This permission is included in the following template roles:
  • Site User
  • Clinical Supply Manager–Unblinded
  • Pharmacy User–Unblinded
  • Blinded Depot User
  • Unblinded Depot User

Impact on reports, extracts, archives, or datasets

Report, extract, archive, or dataset	Type of change	Description
Order Summary report Note: The report name was changed from Shipment Order Summary to Order Summary to align with the user interface.	Modified column name and a new column field	Date Received is now Received in System Received at Site has been added. Both fields are initially populated with the Registered On (UTC) date at the time of shipment registration. Updates to the Received On (UTC) date are reflected in Received at Site.
Blinded Kits dataset	New data elements	SHIPMENT_RCVD_SITE_DEPOT_DATE (Shipment folder): Indicates the Registered On (UTC) date in the system, regardless of shipment type (depot to site, site to depot, or depot to depot). SHIPMENT_RECEIVED_BY_WID(Reference folder): Indicates the numeric identifier of the user who registered the shipment.
Unblinded Kits dataset	New data elements	SHIPMENT_RCVD_SITE_DEPOT_DATE (Shipment folder): Indicates the Registered On (UTC) date in the system, regardless of shipment type (depot to site, site to depot, or depot to depot). SHIPMENT_RECEIVED_BY (Shipment folder): Indicates the user name of the person who registered the shipment. SHIPMENT_RECEIPT_DATE (Shipment folder): Initially indicates the Registered On (UTC) date at the time of shipment registration and updates to reflect the Received On (UTC) date if the Received On (UTC) date is modified. SHIPMENT_RECEIVED_BY_WID (Reference folder): Indicates the user ID of the person who registered the shipment.