Kit Dispensation report

In this report, you view dispensation information for one, several, or all subjects at a site. The report lists the kits that were dispensed to a subject at each event in the study, throughout the life of the study. The report also includes information about replacement kits, so you can see the kits that were dispensed for lost or damaged kits.

Additionally, the Kit Dispensation report contains details about each subject's current state, the projected dispensation event, as well as the principal investigator's full name.

Note:

If your study is designed to allow titrations, dispensing IoT-enabled devices managed with Oracle mHealth Connector or unscheduled visits, then this report also contains information about the kits designed for these features.

The report contains additional information about unblinded kits, including descriptions of the kit types and information about the calculated doses.

Run this report if you need to see all dispensation information in a single location.

Modes

Available in all 3 modes: Testing, Training, and Production

Permission required to run the report

Any user who's assigned the Run the Kit Dispensation Report permission can generate this report.

Filters

Filter	Description
Location	Choose a site or depot to include dispensation history for a single location, or choose All to view dispensation history for all locations.
Subject Number	Choose a subject to include only one subject's dispensation history, or choose All to include the dispensation history of all subjects.
Visit Title	(Available only if you select a subject) Choose a visit to include only the kits dispensed during the visit.
File Type	Choose the output type for the report:\ CSV HTML PDF

Field descriptions

Note:

Fields that don't have any corresponding values are marked as N/A in the report.

Initial Fields	Description
Customer Name	A customer's name used to purchase the cloud subscription.
Study Name	A study's ID as entered by the study manager when they created the study.
Mode	The mode in which you ran this report. For example, you may run a report in Testing mode to verify the data of your sites before going live with your study.
Subject Number	The number of the subject you selected to be included in the report.
Visit Title	The name of the visit you selected to be included in the report.
Report Generated By	User name of the user who ran this report (typically a training manager).
Created Date	UTC time and date of the current generated report.
Location	The location you selected for audit history, either a site or depot.

Fields in the table header	Description
Site ID	The site's ID as entered by the site manager when they created the site.
Site Name	A site's name as entered by the site manager when they created the site.
Principal Investigator's Full Name	A Principal Investigator's Full Name as listed when the site manager created the site.
Country	A site's country as entered by the site manager when they created or last modified the site. Report displays country abbreviation.
Subject's ID	Subject ID.
Subject's status	A subject's status at the moment when this report was run. For example, a subject might be in an Active state or a New, Screened or Withdrawn state.
Subject's Randomization Number	Unique number for the subject's randomization.

Fields in each subject section	Description
Visit/Event title	A visit's name. Includes unscheduled visits and events and branch visits.
Visit/Event Instance	Indicates the unscheduled visit number or the branch visit instance for a subject.
Kit Number	A unique number assigned to individual/locally sourced kits (serialized kit distribution).
Replaced Kit	Kit number of the original kit in a replacement situation.
Dose Frequency	Used in calculated dose designs (e.g. Once, QD, BID).
Titration	Indicates whether a subject received any kit type titrations (for maintaining the dose, going up, or down).
Calculated Dose	Displays information on the dose calculation unless the user running the report is blinded to this data.
Consume Unites Across Doses	A setting for calculated doses; it allows for minimization of waste when multiple doses are dispensed. Data may be blinded for some users running this report.
Kit Description	Indicates a short description of each kit dispensed to a subject. Data for this column can be either visible or blinded based on role and study design.
Type	The informational field for the packaging type (e.g. syringe, blister pack, ointment, activity watch).
Units per Kit	Number of individual consumable units in a kit such as a pill count or mg.
Projected Dispensation Date	Date when the next scheduled dispensation should take place in the study.
Dispensation Date	Date of the kit dispensation in UTC format.
Reason for Change	Where applicable, a user indicates a reason for change. Not all state changes require this additional comment.
Return Organization ID	Indicates the ID of the site or depot a kit has been returned to. This field appears only when a kit is returned for a kit reconciliation shipment.
Return Organization Name	The full name of the site or depot a kit has been returned to. This field appears only when a kit is returned for a kit reconciliation shipment.
Last Modified By	Username of the user responsible for the latest update.