Create and manage a partial dispensation

Define partial dispensation settings so that site users are able to complete a visit when there are not enough kits available at the site to dispense. Partial dispensation is only available when the dispensation of multiple kits of the same type is required for the visit and you have at least one kit available of each kit type that must be dispensed.

Partial dispensation must be defined for each kit type to allow for its partial dispensation, but it is not necessary that all kit types in a study have matching settings. For studies that allow titration, the rules for partial dispensation are defined for each of the titration kits, not on the titration definition.

Note:

• For kits with calculated doses, data changes after a partial dispensation will not result in the recalculation of the dose.
• The DND days requirement considers the initial dispensation date only.

Any dispensation visit, scheduled or unscheduled, will allow partial dispensation for the given kit type, as long as it is within the defined visit range and regardless of whether there was a skipped visit or not.

Caution:

Partial dispensation visits can be left with incomplete dispensations.

1. Open the study settings.
2. Click the Supply Settings tab.
3. On the top left, select a mode:
   • Production Settings
   • Testing Settings
   • Training Settings
4. Scroll down to the Partial Kit Dispensation Settings section and depending on whether this is the first time you are creating a partial dispensation or not, you can:
   • Confirm the toggle () is turned on.
   • Click the toggle () to activate the feature.

     By default, the toggle is turned off.

     Note:

     You cannot have partial kit dispensation and dose holds at the same time in your study. If you activate either one of the toggles, the other one is deactivated.
5. Click Create Partial Dispensation.
   If you already have a partial dispensation defined, look for the button with the plus icon (+).
6. On the Create Partial Dispensation dialog, fill in the fields: :

   Option	Description
   Kit Type	From the drop-down, choose the kit type that sites can partially dispense. This is a multi-select field, allowing you to equally define partial dispensation for multiple kit types at the same time.
   Starting Visit	From the drop-down, choose the visit where site users can begin partial dispensations for the previously specified kit type. Note: You may see the randomization visit in your study available for selection. However, partial dispensation cannot be performed during a randomization visit.
   Starting Visit Cycle	(Available only when selecting a cyclic visit as the starting visit) Choose the cycle where you want the starting visit to apply for the partial dispensation.
   Ending Visit	(Optional field) If you set an end visit date, partial dispensations will not be allowed past this visit.
   Ending Visit Cycle	(Available only when selecting a cyclic visit as the ending visit) Choose the cycle where you want the ending visit to apply for the partial dispensation.

7. Click Submit & Create Another or Create.
   Every partial dispensation that you create is displayed in a table, in the Partial Kit Dispensation Settings section, along with the corresponding details for each.
8. Manage existing partial dispensations:
   • To edit the details of an existing partial dispensation, click the edit icon () and edit its details on the Create Partial Dispensation dialog.
   • To stop the functioning of an existing partial dispensation, click the toggle () next to the kit type to deactivate it.
   • To delete the partial dispensation, click the trash can icon () and confirm on the confirmation window.

If required, activate and create partial dispensations for other modes in your study..