View a drug order form

As a sponsor user, you can update the drug order form to reflect the shipment's contents. A depot or site user can then download the drug order form, print it out, add any special instructions for other users in a study, and sign it.

Unblinded drug order forms (DOFs) can also be generated when an initial, resupply, or manual shipment is created for Quantum integrated studies. These specific DOFs provide you with key details, ensuring you have complete information for shipments in your Quantum integrated study.

The drug order form is considered a report in Oracle Clinical One Platform studies. Like any standard report, it is auto-purged at 120 days old. For more information, see About standard reports.

WARNING:

You should not Resend an auto-purged drug order form, as it will be resent to the depot. This may trigger the depot to send shipments to sites that are not needed. Applicable shipment details for an auto-purged form are still available on the Shipment Details right-side panel in the user interface, even after the system deletes a form.

Required permissions

As a clinical supply manager or an unblinded depot user, you can update the a drug order form if you're assigned with the Update the Shipment Order Form permission. If you wish to know more about shipment orders in your overall study, generate the Shipment Order Summary report.

For Quantum integrated studies, sponsor users assigned the Receive Notification of Quantum Drug Order Form (Unblinded) permission receive the Kit Order Form [Requested/Fulfilled] notification. Additionally, sponsor users must be assigned the View the Quantum Drug Order Form permission to able to view and download generated DOFs for shipments in Quantum integrated studies. For more information see Kit Order Form [Requested/Fulfilled] notification.

Field descriptions

The table below contains descriptions of all fields displayed in a drug order form. The Special Instructions, Signature, and Date fields can only be filled in offline, after you download and print the drug order form.

Field	Description
Study	Indicates the study associated with the drug order form that you downloaded.
Mode	Indicates the study mode in which you downloaded the drug order form. Displayed values can be TEST, ACTIVE, or TRAINING.
Shipment Number	Indicates the shipment number associated with your drug order form.
Date Requested	Indicates the date when the shipment associated with the drug order form has been requested.
(Site/ Center) Number	Indicates the site number associated with the requested shipment.
Investigator (Full Name)	Indicates the name of the Principal Investigator, as specified by a site manager when they created the site.
Ship Care Of (Ship to Name) or Ship to Address)	Indicates the name of the facility where the shipment is supposed to be delivered, as well as the address of the facility. This facility can be a site or another depot within the study.
Telephone (Ship to Phone)	Indicates the facility's associated phone number, whether it's a depot or site facility.
Fax (Ship to Fax)	Indicates the facility's associated fax number, whether it's a depot or a site facility.
Date Expected at Site/ Depot	Indicates the projected date of a shipment's arrival at a site. For a depot-to-depot shipment, this field indicates the projected date of a shipment's arrival at a depot.
Number of Study Medication (Kits/ Bottles/ Boxes)	Indicates the exact number of investigational product kits, specifically for kits, boxes, or bottles.
Depot Email	Indicates the email address of the depot that prepares and delivers this shipment to the site or to another depot. The email address is displayed as it was specified by a clinical supply manager when they created the depot.
Phone	Indicates the phone number of the depot that prepares and delivers this shipment to the site or to another depot. The phone number is displayed as it was specified by a clinical supply manager when they created the depot.
Fax	Indicates the fax number of the depot that prepares and delivers this shipment to the site or to another depot. The fax number is displayed as it was specified by a clinical supply manager when they created the depot.
Special instructions	Indicates any special instructions specified by an unblinded depot user for other depot users within the study or site users. May contain specific details on how to handle packages or the contents of a shipment.
Kit ID	This is available only for shipments in a Quantum integrated study. Indicates the kit's unique identifier.
Kit Description	This is available only for shipments in a Quantum integrated study. Indicates the kit's details.
Min. Expiry/Lot	This is available only for shipments in a Quantum integrated study. Indicates the minimum expiration for investigational products in an initial or resupply shipments, or the lot details for manual shipments.
Quantity Requested	This is available only for shipments in a Quantum integrated study. Indicates the number of kits requested.
Kit / Lot Numbers	Indicates the number of kits fulfilled in the shipment. Note: This field contains data only when a shipment has been fulfilled.
Kit / Lot Numbers	Indicates kit (serialized inventory) or lot (non-serialized inventory) numbers included in a shipment.
Signature	This is the field that a site or depot user is supposed to sign upon receiving and registering a shipment.
Date	This is the field that a site or depot user is supposed to fill-in with the date of the shipment reception.