Visit FAQs

• What order should I create visits in?
  You can create visits in any order. However, you might find that creating visits in the order in which they occur helps you find visits more easily when you're designing the visit schedule.
• Can I schedule a visit backwards from another visit, such as with a Screening visit (Day -30 to -1) and a Baseline visit (Day 0)?
  No, you can schedule visits only going forward, but you can set up this visit schedule a different way.
• Can I specify what happens when a subject comes in outside the visit window or misses the visit window?
  A visit without dispensation can always occur outside the visit window. A dispensation visit can occur out of window only if, on the Study Settings tab, you indicate that the kit can be dispensed out of window.
• What are the requirements for a screening visit?
  There are no specific study requirements for a screening visit, but it is recommended to include one. Not every study contains a screening visit. For example, there are rollover studies, enrollment (or registration) studies where subjects are screened in an external system and do not require you to create a screening visit in the system. However, by not including a screening visit, a subject's status may not be able to progress within the study as expected if they are not screened accordingly.
• What types of visits can I create?
  There are three different types of visits that you can create in a study: scheduled visits, unscheduled visits, and events. These distinct types of visits and events appear on two different sidebars and some of them have their own particular options.
• When should I mark a visit as required?
  When every subject in the study is required to complete it.
• Do I have to schedule all visits from the same visit?
  No. You can schedule each visit from any visit that occurs before it. For instance, you can schedule all visits from Screening, or you can schedule Week 1 from Screening, Week 2 from Week 1, and so on.
• How is the visit schedule affected when a visit is skipped?
  The visit window is affected only when one or more visits are scheduled from the visit that is skipped. When another visit is scheduled from the skipped visit, Oracle Clinical One Platform uses the expected visit date to calculate the schedule for subsequent visits.
• What time zone are visit windows calculated in?
  In the time zone of the site, if the time zone is specified. If the time zone isn't specified, they're calculated in the UTC (Coordinated Universal Time) time zone, which corresponds to the Greenwich Mean Time zone.