Document the contents of a topic

You can create a PDF or Zip file to document the current contents of a topic. You can include attachments and additional content such as attachment source details, topic comments, attachment comments, action comments, and change logs.

In the Topic PDF, the topic and action change logs provide a summary of topic and action changes.

• For the Topic change log, each row represents a row in the topic’s history table and contains the following columns:
  • Version
  • Current State (or Display name for CURRENT_STATE_ID). If the change in state required approval, the Requires Approval icon () is replaced with the word approved. For example: Validation (approved, 3).
  • Assigned to (or Display name for ASSIGNED_TO_USER_ID)
  • Modified By
  • Modified
  • Reason for Change
  • Other Changes

    The Other Changes column appears only in the PDF and summarizes Visible to work team and topic field changes from the previous row. This means that the Other Changes column is empty in the first row. If there are no changes, the value displayed in the Other Changes column is <No other changes>. The column content does not include Assigned to, Current State, and Reason for Change.

• For the Action change log, each row in the change log represents a row in the action’s history table. The action change log contains all action history columns.