Allow another organization to view and assign one of your organization's roles

After you make a role visible to an external organization, delegated administrators for the external organization can see the role and can assign it to users in their organization.

WARNING:

You cannot undo this operation by yourself. To remove a role from an external organization, you must submit a request to Oracle Support.

1. Open the role page.
   1. Under the Administration menu on the left, click Roles.
   2. In the Search section, for Display Name:
      • From the list, select Equals.
      • In the field, type the role name, without the ShortOrgId.
   3. Click Search.
   4. In the Search Results, click the link in the Display Name column to open the role page.

   Tip:

   We recommend that you make sure that approval is active for this role before making it available to external organizations. That way, when someone wants to assign the role to one of their users, this will create a request that must be approved by your organization to assign the role. See Activate approval for a role for details.
2. In the row of controls at the top of the role page, click Publish Role to External Organization.
3. Select the checkboxes for the organizations to which you want to make the role available.
4. Click Submit.
   The message Role published to selected organizations appears after the role has been published.
5. Click x to close the dialog box.
6. After the role is published, notify your point of contact in the external organization that the role is visible and that their delegated administrator can assign it to users, as needed.

   Note:

   If self-service registration is active for this role, users from the external organization can request access by going to your company link for the application or study. For details, see Set up self-service registration.

   If approval is active for the role, you must approve the request to grant the role to the external user. If approval is not active, the role is granted automatically when the external delegated administrator assigns it to their users. See Activate approval for a role for details.