Document management

Microsoft SharePoint replaces Box for Oracle Site Activate document storage, and we removed file preview functionality from the Previous files section in item modals.

Microsoft SharePoint Enabled

With release 24.1.2, Oracle Site Activate introduces Microsoft SharePoint Embedded as its document storage solution. SharePoint Embedded replaces Box, which will be removed from Oracle Site Activate in January 2025. Oracle representatives will work with your organization to ensure the successful migration of all documents you currently store in Box.

Oracle Site Activate document management functionality (i.e., upload, download, and preview of new and existing files) is unchanged with this migration and works as it did previously. However, migration to SharePoint does not include document editing or annotation functionality. As no customers currently have document editing/annotation functionality enabled, this change will not impact your organization when upgrading to release 24.1.2, and the Edit button no longer displays in the user interface.

API documentation now refers to "storage" where it previously referred to "Box." Please note that if your organization uses artifact file_urls in Artifact or eTMF messages to download documents, we recommend adding the SharePoint URL (*.sharepoint.com) to your organization's allowlist. If you have permission to access the Oracle Site Activate Event Messages page, you can access API documentation to review the API update summary.

Note:

Your Oracle services representative is actively working to finalize migration scheduling for your organization. For any questions, please contact your Oracle Site Activate lead or Oracle services representatives.

File preview

SharePoint Embedded does not currently support previewing specific files and always previews the most recent version. To prevent confusion for users, we updated item modals to remove preview functionality for files in the modal's Previous files section. Previous files no longer have a preview icon (

).