58 Release Notes 24.8.1

NetSuite for Government 24.8.1 Release Notes

Revision Date: August 27, 2024

Important:

This document summarizes the changes to NetSuite for Government between 24.8.1 and the previous release. These release notes are subject to change every week.

The 24.8.1 enhancements and changes listed in this document are not available to customers until they are upgraded to NetSuite for Government 24.8.1. Your access to these features and SuiteApps is subject to the terms of service in your NetSuite for Government contract.

Please also review the NetSuite general release notes for a comprehensive view of changes to the release. During this release period, NetSuite version 2024.1 is released. The general NetSuite release notes are accessible at this link:

https://docs-uat.us.oracle.com/en/cloud/saas/netsuite/ns-online-help/book_N3865324.html

NetSuite for Government Version 24.8.1 – Release Date August 27, 2024

Finance:
  • Partial Payment Forms Solution:
    • The encumbrance full payment adjustment logic has been modified to account for quantity only changes when the dollar amount stays the same. This will allow clients to change the quantity which is used to analyze encumbrance for a final payment adjustment to be accurate.
  • Roles and Permissions:
    • The Grant screens are now available on the financial tab and the following roles have been granted access: Finance Director, Accounting Manager, Accountant.
  • Carry forward Encumbrances at Year-End:
    • A new report for Purchase Orders Closed or Fully Billed After Carried Forward is now available to show orders which have a remaining balance upon closure. This report is designed to identify orders which have a balance on closure in case a budget adjustment is necessary for a carried forward budget.
    • Encumbrance carry forward date validations have been implemented to prevent closing a purchase order in the prior fiscal year once the soft year-end close has been completed and approved. Users are still able to close purchase orders in the prior year while the soft year-end close is in progress and pending approval.
    • Encumbrance carry forward will now only send email notifications on failure of a process to minimize unnecessary emails sent to user.
  • Encumbrances:
    • Encumbrances are no longer created for any credit balance type account including liability and income accounts.
    • When Bills are changed from Approved back to Pending Approval or Rejected, an associated encumbrance liquidation entry will be created.
    • This feature supports encumbering a purchase order within the workflow approval process. Instead of encumbering on the approval date, the system will now create the initial encumbrance on the purchase date. This will allow purchase orders to be entered in a prior year for the next fiscal year and conversely allow for after-the-fact purchase orders to be encumbered in a previous fiscal year based upon date.
  • 1099-G Support:
    • Provided 1099-G Reporting codes for the Account screen so that transactions may now be flagged for this additional 1099 form type.
Various Fixes and Performance Improvements
  • Provided 1099 reporting on an additional account type for "Other Expenses".
  • Various enhancements to support future release of Quick Code functions.
  • New fields added to Account, Fund, and Department Records for state reporting requirements and compliance. User can select the proper number/id from a drop-down list and update the available values for each field.
  • Fixed an error message when drilling into a record from the General Ledger Summary Report.
  • Fixed internal error for invalid field when Purchase Order is pending approval.
  • Added support for the Vendor Prepayment screen which previously was blocked due to an error. Vendor prepayments may now be recorded against purchase orders to allow for a various types of prepayments including credit card payments.
  • Addressed internal issue where encumbrances were not created.
Human Resources and Payroll:
  • Payroll History and Accumulator tracking:
    • A new field has been added to the Employee Payroll Totals record to identify the employee’s primary position and pay record.
    • Users can navigate to the Calculate Employee Pay Period Totals screen.
    • The payroll process has been enhanced to include an automatic calculation of payroll totals once the payroll is committed.
    • During the Uncommit process, the employee payroll totals will be deleted automatically.
  • Florida Retirement System Form:
    • Added a new reporting type of State Retirement and include the State Retirement System on the Reporting Period Record.
    • The Employee Retirement Reporting Record has been added to store employee retirement information for each reporting period.
  • Utah Retirement System Form:
    • Added a Utah Retirement form to the Employee Retirement record to track Utah Retirement specific options. Also added functionality to default the Utah Retirement System form.
  • Affordable Care Act (ACA) Reporting:
    • Added functionality to generate the 1095-C PDF page 3 from the reporting period module.
    • Added functionality to generate the 1095-C PDF page 1 from the reporting period module.
    • Created the Dependent ACA record to track the dependents coverage for ACA reporting.
    • Set the Tax Year field as non-mandatory and hide from Employee ACA custom record from below Employee ACA screen.
    • The instructions pages for the ACA 1095-C have been added to the employee’s printable PDF form.
  • Hour and Pay Bucket Limit Checking:
    • Offset lines are generated when a pay bucket limit has been reached, these offset lines are not counted towards the pay code limit.
    • Added functionality to allow the pay buckets set in the Pay Bucket Limit Record, to be limited according to the configuration. The dollars can also be transferred to an excess pay bucket as needed.
    • A new feature has been added to display an error when a Pay Bucket Limit Checking record is being saved with a duplicate priority.
    • Offset lines are generated when a pay bucket limit has been reached, these offset lines are not posted to the General Ledger.
  • HCM Fund Allocation:
    • Resolves issue where Found if the payroll posting map had a multi select of pay codes or hour codes, the map would only read and override the first code listed.
    • Resolves issue where pay codes are not properly rounding to two decimals and causing an error on the pay stub.
  • Employee Benefit Plan:
    • Resolves issue where the Benefit End Date was not setting the related pay code end date correctly.
Various Fixes and Performance Improvements
  • Updated the payroll checks and set the balance sheet department in the header portion of the check.
  • Found that the Pay Stub did not include historical pay periods for consideration in the Year-to-Date value of the pay stub. Resolved this by adding the historical pay periods to the Pay Stub.
  • Fixed an error message when drilling into a record from the General Ledger Summary Report.
  • Updated the calculation rules to use the calculation precision when converted the amount to a decimal for use in the % calculation rules.