Anonymizing Data

Purpose: Order Broker offers two options for anonymizing private data: a web service that can anonymize various types of data on demand, and a scheduled job that anonymizes closed sales orders and purchase orders based on the time period since the orders were created.

Private data web service: This web service includes two types of requests and responses:

• GetPrivateData: The GetPrivateData request can request private data for customers, orders, vendors, and users.

• ForgetPrivateData: The ForgetPrivateData request can inquire on whether private data for customers, orders, vendors, and users is eligible to be anonymized, or can request that the data be anonymized.

When the data is anonymized, it is converted to asterisks. Once the data is anonymized, it cannot be recovered.

Purging customer data from completed orders: The Completed Order Private Data Purge job enables you to anonymize customer data on completed orders based on the number of days since the orders were created (retention days).

The types of personal data that can be anonymized are:

• customer names, addresses, email addresses, and phone numbers (sold-to and ship-to) and sales orders and purchase orders

• vendor names, addresses, email addresses, and phone numbers

• Order Broker user names and email addresses

• Vendor user names and email addresses

• Store Connect associate names and email addresses

• brand contact names and email addresses

Orders and purchase orders are eligible to be anonymized only if they are no longer open, and a vendor is eligible to be anonymized only if there are no open purchase orders for the vendor. When a vendor is anonymized, it is flagged as inactive; however, Order Broker users, vendor users, and store associates are not automatically deactivated when they are anonymized.

For more information: See the Operations Guide for information on the web service requests that support inquiring on private data, inquiring on whether it is eligible to anonymize it, or requesting to anonymize it.